Major Event Management and Safety Protocol

This Protocol establishes a standardised set of operational guidance for management of major events and significant ‘non-teaching’ activities on University grounds. This Protocol has been developed and updated from information gained from previous major events, existing VP Operations (VPOP) documentation, and validated by key University operational stakeholders.

Can I book the F23 Michael Spence building?

Venue bookings for the F23 Michael Spence building can be made by staff using Resource Booker.

Can I book University venues for personal events?

In certain cases, University venues may be booked for personal requests, such as fundraisers and birthday parties. These bookings may be subject to charges.

Are there venues on campus that cannot be booked?

Most venues on campus can be booked and managed via the University Venues team, and some spaces are managed by other teams.

View a University venue's location

The University has multiple campuses based around Australia, each with numerous bookable venues and amenities. Visit Campus Maps to view these campuses and building locations.

Arrange filming / photography on campus

The University of Sydney welcomes filming and still photography on University lands from companies and individuals who supply the necessary information. 

Request a venue for large conferences

Certain University spaces on campus can be reserved for large conferences. Enquiries can be made to the University Venues team.

 

You will only be able to follow this process if the timetabling block has been released. If not, you can reach out to the UV team to discuss your conference requirements.

Check a venue's amenities or facilities

You can quickly check the amenities and facilities of venues through Resource Booker.

What costs are associated with cancelling a venue booking?

You may incur fees when cancelling a venue booking, depending on the booking type, when the booking is cancelled, and any other special circumstances.

When do venue booking requests get approved?

Client Spaces (Venues) bookings may require approvals from certain parties, depending on the request’s complexity.

Are drones allowed on campus?

For safety reasons, the use of drones on University campuses is considered on a case-by-case basis, and you should consult the University Venues team for further guidance.

Visiting Campus Information

The following information is helpful if you are planning on visiting campus

Cancel a single venue booking

Single bookings that are pending approval, accepted, or are awaiting more information can be cancelled via Resource Booker (for staff).

Check if a University venue is available to book

This article will show you how to check whether a specific University venue is available at a particular time and date.

Report an issue with a booked venue

If you experience any issues with the venue you have booked, you can reach out to your assigned University Venues Officer for help.

University Venue Fact Sheets

This article provides detailed information on some of the University Venues, including Halls and Outdoor Spaces.

Find available University venues for bookings

With Resource Booker, you can quickly check the availability of University venues online for your preferred date and time.

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