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This knowledge article guides you to complete an e-form that will enable the change of ownership of all purchase requisitions and/or invoice approvals for a specified employee.
You need to create a missing receipt affidavit if you don’t have a receipt for any out-of-pocket expense or corporate card transaction.
This guide shows you how to search for ethical, sustainable or Indigenous goods or services in the UniBuy catalogue. You can also search for an item in UniBuy Expert. For a broader overview of UniBuy, see What is UniBuy?
The University has a preferred supplier, CSG, for printer related activities. CSG automatically refills the toner for follow-me-print printers. Almost all University staff should have access to a print device on the follow-me print set-up.
If none of the UniBuy or Travel & Expenses articles are appearing, and you are a staff member with an active UniKey, you probably just need to log in to the Services Portal.
Not necessarily. Staff must choose goods and services based on their needs.
Yes you can. See below for instructions.
While the terms purchase requisition and payment request sound similar, they are two different mechanism for payments to be made at the University. See below for a definition of each.
If your company has multiple Ariba ANID (Ariba Network ID) accounts, you may wish to manage these various ANIDs by consolidating them.
Use the accounts receivable system to ensure funds (including revenues and recoveries) are allocated to your area accurately and efficiently.
Unibuy contains two types of reports:
Follow these instructions if you require one of the following:
To request a new Cash Card: Please refer to the processes outlined in the Cash Card and Non-travel Cash Advance Procedures 2021 before following these instructions.
For more information, visit the Paying page on the staff intranet.
A request to close a Contract Workspace is only required if a contract is being terminated early or novated. All other contracts will naturally end where the total contract value is consumed, or the contract expiry date has lapsed.
For further assistance, please refer to the Contract Management Support Model. For a broader overview of Contract Workspaces, see What is a Contract Workspace.
See below for a definition of a line item in UniBuy.
This article helps you get support from SAP Ariba via email or phone to resolve any issues you may have.
To find out the delivery date and tracking information for your order in UniBuy please contact your supplier. UniBuy does not provide tracking services but can assist with any issues with the delivery.
The Procurement Contracts Assurance dashboard is a suite of reports designed to assist University staff overseeing and managing Procurement contracts that have been put in UniBuy (e.g., a Contract Workspace has been created).
This article outlines the current practices for a full or partial upfront payments of an ad hoc purchase request in UniBuy.
This a short guide to exchanging or returning goods processed in UniBuy.
You would use this process if your receipt has different items and you need to split between different expense types.
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