How to change a purchase order ownership in Unibuy

This knowledge article guides you to complete an e-form that will enable the change of ownership of all purchase requisitions and/or invoice approvals for a specified employee.

  • when an employee has left the University
  • a change in working area
  • a change in role

How to create a missing receipt affidavit in Concur

You need to create a missing receipt affidavit if you don’t have a receipt for any out-of-pocket expense or corporate card transaction.

Can I buy printer toner through the University?

The University has a preferred supplier, CSG, for printer related activities. CSG automatically refills the toner for follow-me-print printers. Almost all University staff should have access to a print device on the follow-me print set-up.

Raising an invoice via the accounts receivable system

Use the accounts receivable system to ensure funds (including revenues and recoveries) are allocated to your area accurately and efficiently.

How to submit a Cash Card request in UniBuy

Follow these instructions if you require one of the following:

  • A new University cash card 
  • A top up of an existing University cash card
  • The final acquittal of an existing University cash card

To request a new Cash Card: Please refer to the processes outlined in the Cash Card and Non-travel Cash Advance Procedures 2021 before following these instructions.

For more information, visit the Paying page on the staff intranet.

How to request the closure of an existing Contract Workspace in UniBuy

A request to close a Contract Workspace is only required if a contract is being terminated early or novated. All other contracts will naturally end where the total contract value is consumed, or the contract expiry date has lapsed.

For further assistance, please refer to the Contract Management Support Model. For a broader overview of Contract Workspaces, see What is a Contract Workspace.

What is a line item in UniBuy?

See below for a definition of a line item in UniBuy.

What is the delivery date for my order in UniBuy?

To find out the delivery date and tracking information for your order in UniBuy please contact your supplier. UniBuy does not provide tracking services but can assist with any issues with the delivery.

How to request access to the Procurement Contracts Assurance dashboard

The Procurement Contracts Assurance dashboard is a suite of reports designed to assist University staff overseeing and managing Procurement contracts that have been put in UniBuy (e.g., a Contract Workspace has been created).

Itemise expense items in a Concur expense report

You would use this process if your receipt has different items and you need to split between different expense types.

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