Intranet - The University of Sydney

MFA OKTA - How to use your Google Authenticator as a backup factor

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0020109

Okta MFA is the University's primary factor authenticator. It can be set up on multiple devices you own such as a smartphone, and tablet ensuring uninterrupted access to University systems even if your primary device is unavailable such as when you forget your smartphone.

You can also set up Google Authenticator as an optional backup factor on one of your mobile devices. Using Google Authenticator as a backup factor comes in handy if you are experiencing temporary issues with Okta Verify. In this guide, we will show you how to Google Authenticator is used to access University systems.

For more information or help with MFA, please visit the MFA staff intranet or current students website.

Resigning from the University, or transferring to a new role in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0019935

This help article will guide you through the process to resign from your role at the University and how to submit your formal resignation in Workday. Firstly, we are sorry to see you go!

Let’s make sure you have considered the following before advising your manager of your resignation.

1. Check your letter of offer/employment contract to see what your required notice period is.
2. Decide your final day of work - make sure this aligns with your notice period.

Now that you have your preferred final day, you need to provide written formal notice that you are going to resign. This can be via email, or a letter written to your manager. It needs to include your intended final day of work.

If you have any questions about speaking with your manager or about your resignation, please contact your HR Partner for confidential advice.

Once you have completed these steps and spoken to your manager, you can now formally submit your resignation in Workday.

Remember - By submitting your resignation in Workday, you are committing to ending your employment with the University on a voluntary basis.

Please note: If you are leaving your current role because you have accepted another role at the University, you do not need to resign - please read the below advice on how to move or transfer roles instead. 

Transitioning from Probation to the Performance Planning and Development process

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0030727

This help article is to guide Professional Fixed Term and Continuing staff members on transitioning into the University Performance Planning and Development (PP&D) process after successfully completing the Probation process.

The University Performance Planning and Development (PP&D) process provides the opportunity for supervisors and staff to align on objectives, ensure the right support is in place for achievement, and to have regular conversations to learn, recognise success and support career development.  

Workday is the tool that is used to record your Goal and Career Development Plan, however the key to successfully achieving career goals is ongoing conversation between you and your supervisor. Regular check-ins on progress are essential. 

How to confirm whether the VAT listed on my quote/invoice is actually Australian GST

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0014329

Sometimes an overseas company registered for Australian GST may send a quote or invoice with the Australian GST entered in the VAT field. In this case, their forms (paper or electronic) simply don't have a GST field – and so have no other place to display the tax than the VAT field. To confirm this is Australian GST, follow the instructions below.

For more information on GST at the University see this PDF guide.

Receipts and payments in UniBuy

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0014063

An order must be receipted to pay the supplier. Payments to the supplier will then be generated through PeopleSoft and reflected in UniBuy.