Travel Policy and Procedures FAQs
See below for a list of FAQs for the Travel Policy and Procedures.
If you cannot find the answer to your question here, please contact the T&E Helpdesk via the Shared Service Centre (Finance).
How do HDR students claim scholarship or stipend entitlement in Concur?
HDR students can manage and submit their own claims relating to their scholarship or stipend entitlements by submitting a cash claim in Concur.
Can HDR students get access to UniBuy?
HDR students can get access to UniBuy if approved by the relevant party. Their UniKey must be set up with the post graduate research field selected. Without this flag selected, their UniKey will not be able to access UniBuy.
Log into Concur (for HDR students)
Follow the instructions below if you need to access Concur for travel bookings and expense reimbursement.
Types of revenue & income
The University receives income from a variety of sources including students, commonwealth and state governments, industry and private donors.
When to use a payment request
This guide provides examples for each of the transaction types that a payment request applies to.
See our Guide to submitting payment requests and What is the difference between a purchase requisition and a payment request?
What is Concur?
The University uses a management system called Concur that covers both travel and expenses.
See below for a list of Concur user guides in the Services Portal, sorted by subcategories. There is also Concur information on the Travel page on the staff intranet.
Request a cash advance in Concur
You can request a travel or non-travel cash advance for the following:
- to cover expenses for research participants
- whilst you are travelling on approved University business to locations where your corporate card cannot be used.
Travel and non-travel cash advance procedures apply to University employees who do not have a corporate card. Once approved by your Line Manager in Concur, the cash advance will be transferred into your nominated bank account within 10 days prior to your departure. Please request the cash advance as early as possible, to ensure you receive it in a timely manner.
Prerequisites for all UniBuy purchases
See below for a list of prerequisites common for all UniBuy purchases.
How to submit a payment request at the University
Follow these instructions to submit a payment request form in UniBuy.
If you need to raise a purchase requisition, not a payment request, see Buying for Academics from beginning to end for an overview of the service and instructional guides.
If you are unsure, contact the UniBuy Desk.
UniBuy user guides
See below for a complete list of UniBuy user guides in the Services Portal, sorted by subcategories. There are also the UniBuy pages on the staff intranet.
Pages: