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If your area is participating in the Mandatory Training pilot (in early 2024), access to relevant University systems for your new starter may not be enabled until they complete key mandatory compliance modules in Workday.
These FAQs have been developed to support hiring managers.
You can apply for study time if you are an eligible professional staff member seeking to undertake approved courses of study to improve your professional qualifications, skills and capability. Study time is not available for casual or academic staff.
See the Study Time policy for more information.
HDR students may be required to set up a self-registered user account to access CareerPath to access some WHS modules.
Download and complete this PDF form to apply for the Special Studies Program (SSP).
The Special Studies Program (SSP) is a period of release from normal duties for academic staff engaged in or resuming teaching and research roles or teaching-focused roles and allows staff to undertake a structured program of research and related scholarly work.
The SSP is not an entitlement (such as accrued annual leave) but rather, a benefit that may be offered to eligible academic staff when circumstances permit.
The below help article will provide guidance on how to: -
This guide is for use by full time and part time Professional Staff and Casual Academic staff and provides information on how to rectify rejected timesheets in myHRonline.
This process is for you to check the My Units page to see what units of study you have access to in OTA, how allocations are tracking in your units and a detailed view of your allocation.
The work allocation document is an Excel tool that supports compliant and consistent practice related to work allocation, schedule management, and payment for casual academic staff. It is used by the Casual Academics’ Administration Officer team to support accurate record keeping and correct timesheet approvals. It will be maintained as the source of truth of work activities requested of casual academics.
The following step-by-step help article has been created to assist use the work allocation document to assign work to casual academic staff.
Appropriate performance goals will be set for academic staff participating in the Special Studies Program (SSP). The goals will relate to the outcomes of your SSP. The report you are required to submit at the conclusion of your SSP will be considered part of your AP&D review.
The following help article outlines the retired process for the original Job Requisition process. From 26 March 2024, enhancements have been made to this process. Please refer to the help article, Create job requisition for existing positions in Workday to complete the enhanced requisition process.
Create Job Requisition is a process on the Workday platform that allows managers to request that an existing position be filled. In exceptional circumstances, Recruitment and Transactional & Client Services may initiate the Create Job Requisition process on behalf of managers.
This process could be used to:
This process should not be used for:
Staff and contingent workers can update their education and qualifications information on Workday. Updates to education and qualifications will require supporting documentation.
If you wish to record a skill in Workday, please refer to the How do I add and edit my skills in Workday? help article.
If you wish to record a licence or membership number, please refer to the Update my licenses in Workday help article.
This process details how to check if you have any approvals outstanding for review or approval through the OTA portal.
This help article provides guidance on how to view detailed information for a casual’s employment and work allocations.
An Affiliate is an individual, who is not a paid staff member of the University, but who is either appointed by the University to perform duties or functions on its behalf, and/or recognised for their contribution to the University.
The below process is used for adding:
The OTA Allocator role is responsible for:
Note: Allocator role responsibilities may differ slightly based on your local area requirements