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Follow this article to identify the appropriate discretionary project code/s for staff cost allocation when completing the Staff Cost Allocation part of the Job Requisition form in Workday.
This article provides details of the types of goods and/or services can be paid for using a Non Purchase Order (PO) Invoice Payment Request.
After a purchase requisition (PR) is submitted, it will be ready for approval.
See below for a basic flow diagram that takes you through the stages from unsubmitted purchase requisition to the completion of your order in UniBuy.
Quotation requirements apply to all University purchase except in the case of some preferred suppliers.
It is mandatory under University Travel Procedures for an approved Travel Request to be present in Concur for any business related travel.
The Organisational Development (OD) service offering within UniBuy consists of 22 pre-qualified and contracted suppliers who can deliver the following, via a priced catalogue: Executive Coaching, Facilitation, Training and Digital/eLearning Design.
You would claim car mileage when you have used a personal vehicle for work related travel and need to be reimbursed for the expense incurred.
Follow the instructions below to request cabcharges. You can pick up the tickets from the Margaret Telfer Building (K07, Level 2, 79 Arundel St, Forest Lodge NSW 2037). Collection days are Tuesdays and Thursdays.
To be reimbursed for work related expenses, you need to add a receipt to expense items. You may need to add a receipt manually if it cannot be automatically matched due to differing transaction details of either the date, expense type or amount, or poor receipt image quality.
This knowledge article guides you to complete an e-form that will enable the change of ownership of all purchase requisitions and/or invoice approvals for a specified employee.
You can upload a receipt into the SAP Concur mobile app to efficiently save a record of your work-related expenses to be reimbursed or to acquit your corporate card transactions.
For any purchases below $5k, the following types of quotes without ABN and address information is acceptable:
See below for information on what is required for these quotes.
You can check whether a customer is already in the system by running a search using PeopleSoft.
The approval routing flow can be found in the Approval section of the request form after a ‘Contract Workspace Request Form – Goods and Services’ is submitted. To find the submitted request form, follow these instructions.
Approvals will be routed to the Commercial Team, followed by the Contract and Catalogue Enablement Team.
Follow these instructions to find out if you are an administrator of you Ariba Network account. You need to be either an administrator of your Ariba Network account or should have permission to manage users and roles.
Use the accounts receivable system to ensure funds (including revenues and recoveries) are allocated to your area accurately and efficiently.
Follow either of the instructions below depending on your staff type. If you use PeopleSoft, see these instructions.
FinBot is a chatbot to help you efficiently search payments information and FAQ’s easily and quickly. FinBot pulls information directly from UniBuy, making it a quick user-friendly option to find information about your invoices and purchase orders without having to go into UniBuy.
Expense Reports submitted in Concur will skip manual line manager approval, subject to the report meeting the below conditions. Reports that do not satisfy these conditions will follow the Workday line manager approval process.
A common cause for an order stuck with the Approved status is that a date was added to the Delay Purchase Until field when the request was created. This can be fixed by removing the date from that field.
See below for information on how to request UniBuy training.
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