COSnet Quick Reference Guide (QRG)

See below for Complete Office Supplies (COS) features available in UniBuy.

What should my tax invoice look like?

When you make a taxable purchase of more than $82.50 (including GST) from a supplier registered for GST, you must obtain a tax invoice to claim the GST credit. Please see this ATO webpage on Tax Invoices for detailed guide to what your tax invoice should look like.

Upload a receipt into SAP Concur mobile app

You can upload a receipt into the SAP Concur mobile app to efficiently save a record of your work-related expenses to be reimbursed or to acquit your corporate card transactions.

Upload a receipt into Concur

You can use Concur (browser) upload a receipt to provide evidence for all corporate card transactions and cash claims.

Create a new expense report in Concur

You can create an expense report to acquit all corporate card transactions and to claim out-of-pocket expenses.

To create a new expense report for an approved Concur travel request please follow these instructions.

Claim car mileage in Concur

You would claim car mileage when you have used a personal vehicle for work related travel and need to be reimbursed for the expense incurred.

Rejecting a purchase requisition: best practices in UniBuy

Rejected purchase requisitions can be inconvenient or even upsetting for requesters. Keep the requester in mind when you reject a purchase.

This is a best practices guide and doesn't show you where to go in UniBuy to reject a purchase requisition. See how to approve or reject a purchase requisition for step by step instructions.

There are as many as four best practice steps to reject a purchase requisition.

How to purchase indigenous recruitment services from preferred suppliers within UniBuy

Raising requisitions for indigenous recruitment services can be easily done from within the Indigenous Recruitment tile.

Engaging with these suppliers: 

  • makes the approval, invoicing, and payment processes easier 
  • facilitates faster invoice payment for indigenous recruitment suppliers  

Can students get access to UniBuy?

Students can get access to UniBuy, however Student UniKeys will not automatically have access to UniBuy or the Staff Intranet.

Ariba Suppliers: How to log in to Ariba

You may need to log in to SAP Ariba to do the following:

  • Access your Quotations
  • Receive Purchase Orders
  • Invoice Purchase Orders

If you are logging in to Ariba for the first time, please see this article.

How to return unspent funds from a Cash Advance

You would need to complete this task if:

  • you were granted a cash advance to cover official University travel or business expenses, and
  • you didn’t use all of the funds you applied for and received.

 You need return these funds before you can acquit the cash advance to an expense report in Concur.

How to navigate a Contract Workspace in UniBuy

Follow the guide for instructions on how to navigate to the following in a Contract Workspace:

  • All relevant information captured
  • Uploaded documents

How to combine an expense transaction with an e-receipt in Concur

Use the following steps when you have a corporate card or Business Travel Account transaction and a matching receipt appearing on separate lines in your Available Expenses. 

Pages: