COSnet Quick Reference Guide (QRG)
See below for Complete Office Supplies (COS) features available in UniBuy.
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See below for Complete Office Supplies (COS) features available in UniBuy.
When you make a taxable purchase of more than $82.50 (including GST) from a supplier registered for GST, you must obtain a tax invoice to claim the GST credit. Please see this ATO webpage on Tax Invoices for detailed guide to what your tax invoice should look like.
The catalogue to purchase Organisational Development (OD) services is available under the Training & Development tile.
Listed below are the various ways you can seek advice or get support for anything related to Third Party Agreements and Processing.
You can upload a receipt into the SAP Concur mobile app to efficiently save a record of your work-related expenses to be reimbursed or to acquit your corporate card transactions.
A Quote Waiver is no longer required for all areas in the University who are now using UniBuy. The 2019 Procurement Policy and 2019 UniBuy Procurement Procedures are in effect.
Follow these instructions to access your Ariba account for the first time.
You can use Concur (browser) upload a receipt to provide evidence for all corporate card transactions and cash claims.
The following is a Quick Reference Guide (QRG) for the procedure that replaces the use of Quote Waivers.
See below for instructions on how to get to the My Org Finances app in Power BI.
You can create an expense report to acquit all corporate card transactions and to claim out-of-pocket expenses.
To create a new expense report for an approved Concur travel request please follow these instructions.
If you cannot find your supplier in UniBuy, it may not exist in the system in which case please follow the instructions below. Onboarding a new supplier must comply with the Supplier and Payment Procedures 2022.
Please note: this will not add the supplier to the UniBuy catalogue.
You would claim car mileage when you have used a personal vehicle for work related travel and need to be reimbursed for the expense incurred.
Rejected purchase requisitions can be inconvenient or even upsetting for requesters. Keep the requester in mind when you reject a purchase.
This is a best practices guide and doesn't show you where to go in UniBuy to reject a purchase requisition. See how to approve or reject a purchase requisition for step by step instructions.
There are as many as four best practice steps to reject a purchase requisition.
Raising requisitions for indigenous recruitment services can be easily done from within the Indigenous Recruitment tile.
Engaging with these suppliers:
Students can get access to UniBuy, however Student UniKeys will not automatically have access to UniBuy or the Staff Intranet.
You may need to log in to SAP Ariba to do the following:
If you are logging in to Ariba for the first time, please see this article.
You would need to complete this task if:
You need return these funds before you can acquit the cash advance to an expense report in Concur.
Follow the guide for instructions on how to navigate to the following in a Contract Workspace:
Use the following steps when you have a corporate card or Business Travel Account transaction and a matching receipt appearing on separate lines in your Available Expenses.
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