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Follow these instructions if you require one of the following:
To request a new Cash Card: Please refer to the processes outlined in the Cash Card and Non-travel Cash Advance Procedures 2021 before following these instructions.
For more information, visit the Paying page on the staff intranet.
To book travel in Concur, you need to provide travel preferences for the following: air travel options, hotels options, car rental options, frequent-traveller programmes, international travel options, travel arrangers.
If the status of the PR is Received, then your goods are fully receipted. However, if the status is Ordered or Receiving, the goods still need to be receipted in UniBuy.
Note: for the supplier to be paid, the invoice needs to be processed in UniBuy after receipting. Please email any unprocessed invoices to unibuy.invoices@sydney.edu.au to complete the order.
Follow these instructions to access any supporting documents attached to your purchase order. You can also do the same in UniBuy Guided Buying.
Follow the instructions below to see if a request was approved by a delegated approver.
The Manage Delegation process allows you to nominate staff to initiate business processes or actions inbox tasks on your behalf.
This process can also be used when taking leave to ensure approvals or actions are monitored while you are on leave.
This is especially useful if you are responsible for approving purchases but are about to go on leave. Please note, the delegatee will not be able to purchase on your behalf, and you cannot have more than one delegated approver within the same period.
To learn how to do the same in UniBuy Expert, see this article. For a broader overview of UniBuy, see What is UniBuy?
The approval routing flow can be found in the Approval section of the request form after a ‘Contract Workspace Request Form – Goods and Services’ is submitted. To find the submitted request form, follow these instructions.
Approvals will be routed to the Commercial Team, followed by the Contract and Catalogue Enablement Team.
Goods Receipts should be performed on delivery of Goods and Services and not awaiting an Invoice to arrive.
Listed below are the various ways you can seek advice or get support for anything related to My Org Finances.
Follow these instructions to see the contract value for the contract or the hierarchy of contracts from the search list.
You can save purchase orders as PDFs that can be printed in UniBuy Guided Buying and in Expert.
For a broader overview of UniBuy, see What is UniBuy?
Email the Accounts Payable team at unibuy.invoices@sydney.edu.au with the PO number and the line item numbers to be paid in the email subject. For example, PO nr 00000253154 Line item 1.
Follow this article to see payroll summary report by employee in My Research Funding Portal.
Listed below are the various ways you can seek advice or get support for anything related to the Procurement Contracts Assurance dashboard.
Budget owners (RC/PC owners) can delegate authority to approve in UniBuy to someone else. However, the budget owner will remain accountable for the approval of the purchase.
The UniBuy Desk can assist with your buying and approving needs. See below for a table with teams that handle specific requests.
The status of your order will change in UniBuy from the initial request through to delivery and receipting. It is helpful to know what these statuses are, as the status of an order significantly affects your ability to interact with it in UniBuy. Becoming familiar with the UniBuy statuses will also allow you to confirm that the purchase request, order, goods receipt or invoice process is going as planned.
Tracking information: There is this guide for tracking information.
Procurement (UniBuy Desk) will be running aging reports and following up on the non-receipted items in the system with the requesters.
If you have purchased any assets through UniBuy, you must enter the asset details when receipting the goods in UniBuy.
Any approved University business expenses you pay for need to be added to an expense report in Concur. This allocates the expenses to the appropriate cost centres for payment. You can pay for University expenses using your corporate card or your own money.
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