How do HDR students claim scholarship or stipend entitlement in Concur?
HDR students can manage and submit their own claims relating to their scholarship or stipend entitlements by submitting a cash claim in Concur.
How to check if my invoice was paid in UniBuy
Once you have receipted your order and the invoice has been processed, payment to the vendor should be automatic. You can verify this payment in UniBuy by following these instructions.
To learn how to do the same in UniBuy Expert, see this article. For a broader overview of UniBuy, see What is UniBuy?
How to purchase computers and devices through the University
Use UniBuy to buy computers and devices through the University by raising a purchase requisition.
Information on devices that you purchase will be input into the Service Now asset management system.
How to copy a purchase requisition in UniBuy Expert
To save time creating multiple purchase requests for the same item, you can copy an existing purchase request to repeat the order.
To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
How to search for a catalogue item in UniBuy Expert
This guide shows you how to search the catalogue in UniBuy Expert. To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy, see What is UniBuy?
What is the RC/PC approval workflow in UniBuy?
See below for the approval workflow.
How to approve a Contract Workspace Request Form in UniBuy (Workaround)
Follow these instructions if you have encountered issues with approving a Contract Workspace Request Form via email.
Ariba Suppliers: How to add a user to an Ariba Network account
Follow these instructions to add a user to your Ariba Network account.
When to use a payment request
This guide provides examples for each of the transaction types that a payment request applies to.
See our Guide to submitting payment requests and What is the difference between a purchase requisition and a payment request?
How to find the My Research Funding Portal app in Power BI
See below for instructions on how to get to the My Research Funding Portal app in Power BI.
Update your personal details in your Concur profile
You need to have accurate personal details in Concur to perform travel and expenses tasks. Some details are optional, however others (such as name, phone number, emergency contact, and email) are mandatory in order to save your profile.
How do I source goods and services at the University?
While you can use UniBuy as a self-help portal, the UniBuy Desk can assist you with sourcing goods and services at the University.
Where do I get help for procurement contract management?
Listed below are the various ways you can seek advice or get support for anything related to the contract management process.
My Research Funding Portal Quick Reference Guides
See below for links to some useful cheat sheets on navigating the My Research Funding Portal app in Power BI.
To find out more about My Research Funding Portal, please see What is My Research Funding Portal?
How to access an invoice in UniBuy
The invoice will be accessible when the invoice has been processed in UniBuy.
Number of quotes required when purchasing through the University
A guide to the quotation process is on the staff intranet and is based on the 2019 UniBuy Procurement Procedures. Please note that the following also applies to Labour-Based Services.
How to check if my invoice was paid in UniBuy Expert
Once you have receipted your order and the invoice has been processed, payment to the vendor should be automatic. You can verify this payment in UniBuy by following these instructions.
To do the same in Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
How to make a sponsorship payment with UniBuy
This article can only be used for transactional sponsorship payments in return for agreed benefits to the University. You can do this by submitting a non-catalogue request.
This is the final stage of the sponsorship process, and should not be undertaken before completing all other steps outlined on the Sponsorship page on the staff intranet.
Student sponsorships: To pay sponsored individuals such as students, please contact your Finance Business Partner.
Who will decide on the accepted quote?
The requester will determine which quote will be accepted.
How to request UniBuy training
See below for information on how to request UniBuy training.
Pages: