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This article is for users who have had some training in UniBuy and are familiar with the Expert interface and have had some experience creating purchase requisitions.
To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
You would upload a receipt into Concur through your email to efficiently save a record of your work-related expenses to be reimbursed or to acquit your corporate card transactions.
Follow this guide to check whether your purchase order has been fully paid.
There are also instructions on how to check if a specific invoice has been paid.
See below for the link to access the Procurement Contracts Assurance dashboard.
It is mandatory under University Travel Procedures for an approved Travel Request to be present in Concur for any business related travel.
Sometimes an overseas company registered for Australian GST may send a quote or invoice with the Australian GST entered in the VAT field. In this case, their forms (paper or electronic) simply don't have a GST field – and so have no other place to display the tax than the VAT field. To confirm this is Australian GST, follow the instructions below.
For more information on GST at the University see this PDF guide.
All suppliers in UniBuy can be found when creating a non-catalogue request. You can also do the same in UniBuy Expert. For a broader overview of UniBuy, see What is UniBuy?
If you need to add a supplier to UniBuy, contact the UniBuy desk.
You can set up a fellow University colleague to be a Travel Arranger on your Concur account which means they will be able to use the ‘Travel’ tab in Concur to independently manage travel bookings on your behalf.
UniBuy brings together products and services from University-approved suppliers into one catalogue. For a broader overview of UniBuy, see What is UniBuy?
Follow these instructions to access your UniBuy request if:
Refer to this article as a guide to navigating the Procurement Contracts Assurance dashboard. There are also these instructions to access the dashboard.
This User Guide provides the details on how to accept the request for trading relationship from University of Sydney. This is important step as this enables the University to access your quotations and send purchase orders.
There is also a video walkthrough towards the end of the article.
This guide shows you how to split accounting so that the cost of the purchase is shared by two responsibility centres in UniBuy Expert.
To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
The following are the key common terms and definitions utilised throughout the contract management process.
You can include additional approvers if any expense item in your expense report is allocated to multiple centres or requires approval from multiple managers.
While you can add additional approvers, it is not possible to change your original designated approver/line manager in Concur. For guidance on this occurrence please contact the Travel and Expense Help Desk.
A digital travel diary must be filled out and uploaded to travel requests with an overnight stay or more in the University's travel and expense management system (Concur).
You may need to complete a Performance Management Survey depending on the contract tier and/or as specified if the contract manager has opted for a higher frequency for the performance management Survey e.g., Tier 1 or 2 minimum of bi-annual notification to complete Survey. Tier 3 or 4 minimum of annual notification to complete Survey (sample of email notification to complete the Survey is below).
This article provides guidance on how to complete the survey. For a general overview, see What is a Performance Management Survey?
Purchase requests must be approved before being sent to the supplier. Approvers will be emailed by UniBuy when a request has been submitted for their approval.
You can also do the same in UniBuy Guided Buying. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
This is a fast way to find PRs and POs in UniBuy Expert. For an advanced search of other transaction types such as contracts and suppliers, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
Follow these instructions if:
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