What is a thank you (honorarium) payment?
A thank you payment is a type of honorarium payment, which is typically:
- a reward for voluntary services, or
- a fee for professional services voluntarily performed
Email and website quotes (purchases under $5k)
For any purchases below $5k, the following types of quotes without ABN and address information is acceptable:
- An online quote (i.e., a quote from a website)
- An email quote
See below for information on what is required for these quotes.
Ariba Suppliers: FAQS for Ariba Request for Quotations
See below for some solutions to issues regarding Request for Quotations (RFQs) in Ariba.
The difference between Purchase Requisitions and Purchase Orders in UniBuy
Purchase requisitions and purchase orders fulfill two distinct functions:
- A purchase requisition is an approvable document for the University to keep track of their purchases.
- A purchase order is created from the purchase requisition and sent to the supplier as an order once the requisition is approved in UniBuy.
Act as a delegate in Concur
You can act as a delegate in Concur to perform travel request and expense tasks on behalf of someone else. Tasks include creating and submitting expense reports, and creating and submitting travel requests.
How to request cabcharges through the University
Follow the instructions below to request cabcharges. You can pick up the tickets from the Margaret Telfer Building (K07, Level 2, 79 Arundel St, Forest Lodge NSW 2037). Collection days are Tuesdays and Thursdays.
How to request the urgent payment of an invoice in UniBuy
An urgent payment can only be made under exceptional circumstances with a valid justification and requires CFO approval.
Add approvers to a travel request in Concur
You can include additional approvers in the approval flow if line manager is away on leave or additional approval is required from another area.
How to raise a credit note
Credit notes are raised when goods or services provided to a trade debtor differ from the original agreement.
For more information see the Raising a credit note section on the staff intranet and section 7 of the Trade Debtor Procedures 2017.
Why does my UniBuy order still have the Approved status?
A common cause for an order stuck with the Approved status is that a date was added to the Delay Purchase Until field when the request was created. This can be fixed by removing the date from that field.
How to search for a Contract Workspace in UniBuy
This guide shows you how to find a Contract Workspace in UniBuy Guided Buying.
How to purchase from the Dell Punchout catalogue in UniBuy
Follow these instructions to access a broader and customisable range of Dell products than can be found on the regular UniBuy catalogue.
Set up a delegate profile in Concur
You can set up a delegate profile for another employee in Concur, so they can perform request and expense tasks in Concur on your behalf. Tasks include creating and editing expense reports.
How to purchase event supplies worth less than $50k in UniBuy
Follow these instructions to purchase any event supplies under $50K.
Please note that for simple meeting catering-only purchases, we also have a catering catalogue which you can purchase from.
How to submit a billing request (for non-PeopleSoft users)
Use the accounts receivable system to ensure funds (including revenues and recoveries) are allocated to your area accurately and efficiently.
Follow either of the instructions below depending on your staff type. If you use PeopleSoft, see these instructions.
How to buy off an existing contract in UniBuy
You can submit the purchase requisition after the contract has been uploaded into the UniBuy system. You can also do the same in UniBuy Expert. For a broader overview of UniBuy, see What is UniBuy?
How to use FinBot to check if an invoice has been paid
Please follow these instructions to check if a supplier invoice has been paid.
How to look up a customer in PeopleSoft
You can check whether a customer is already in the system by running a search using PeopleSoft.
How are suppliers paid when we use UniBuy
See below for a short summary of the payment process. This article details how a supplier is paid for goods and services through UniBuy. However, if you are paying someone for something other than goods and services, you may need to submit a payment request instead. If in doubt, please contact the UniBuy Desk.
Register a personal vehicle in your Concur profile
You would complete this process if you use your personal vehicle for work-related travel and need to claim car mileage in your expenses.
Pages: