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If you are an Academic on a continuing appointment and are going through the confirmation process, your annual confirmation and end of confirmation reviews will need to be approved by your AP&D supervisor (who may not be the same as your usual supervisor) and the relevant appointed delegate.
See instructions for finding your listed AP&D supervisor or appointed delegate for your confirmation process.
You can update your legal name via the Workday platform.
If you wish to update your preferred name, please follow the steps outlined in the Update my preferred name and salutation in Workday help article.
Changes to legal or preferred names will automatically integrate to other University systems. Evidence will be required for legal name changes, however no evidence is required for change of gender.
This article relates to the process in place in the circumstance that a timesheet has not been approved by the nominated timesheet approver. This is NOT the process that is in place if a timesheet has been rejected by the nominated timesheet approver.
If a timesheet has not been approved by the nominated timesheet approver, the Payroll Team is informed, and they will take action to follow up with managers / supervisors in relation to the status of the timesheet. Managers / Supervisors will then act on outstanding tasks to approve the timesheet.
Download and complete this form when preparing a proposal for admission ad eundem gradum to a University degree.
Managers and manager supports can initiate the Close Position process on an ad-hoc basis. This can be done on for unfilled positions.
This process permanently makes positions unavailable for hiring. Once the position is closed, the same position cannot be opened again.
If you are required to attend a court or tribunal hearing as a witness you will be regarded as being on duty during your period of absence if:
You are not entitled to any witness fees for these matters.
Managers may need to end a staff member's additional position, without ending their employment with the University. Managers can use Workday to end the additional position, while preserving the primary position.
Use this process to locate the transcript of the courses youhave completed, started but not yet finished and/or not started.
The Learning History table is a transcript of course completion and can be used as evidence in place of a certificate.
If you are missing a course from your transcript, please raise a ticket through Service Now.
Download and complete this document template when preparing an AP&D Performance Improvement Plan.
This below help article outlines how staff members supporting supervisors or colleagues with a higher delegation to apply for access to specific reports that are not otherwise visible to the person applying.
Currently, the proxy access provides access to the following reports: -
Important Note: Before proceeding with the below application, a conversation must first take place with the supervisor or colleague with a higher delegation that you provide support to approve access to this report and discuss the time period in which access should be required.
Download and complete this PDF form (Adobe Acrobat required) when preparing information required for the temporary skill shortage (482) visa.
This guide is for use by staff members assigned as a ‘Delegate’ in Workday. It outlines how to act as a Delegate to initiate processes or act as a Delegate to action My Task items.
Determining regular and systematic employment is relevant for assessing a casual staff member’s eligibility for long service leave as well as for casual conversion to either fixed term or continuing employment in accordance with the relevant provisions in the Enterprise Agreement.
Download and complete this PDF form when preparing information required for immigration (Permanent Resident 186).
Download and complete this document template when preparing training program information for the purpose of visa application assessment by the Department of Home Affairs.
Use this process after the event to mark the attendees of the course complete. The marking of attendance and grading should be completed within 7 days of the scheduled offering.
This guide is for use by the academic partner to end a person’s academic appointment within a specific academic unit if the affiliation will not be renewed. This process applies to affiliates (including contingent workers and staff members with affiliations in other faculties or University schools).
Download and complete this PDF form to apply for the Special Studies Program (SSP).
After the interview process has taken place and the Selection Committee has made a decision about the most suitable candidate for the role, the recruiter will contact the applicants. They will provide details on the outcome of the application, as well as any valuable feedback that has been offered by the Selection Committee.
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