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Manage new hire onboarding in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0019975

The onboarding process commences when the candidate has completed the recruitment process and the HR Transactional and Client Services team finalise the hire in Workday.  

As part of the onboarding process, the manager is able to send in Workday a personalised welcome message to the new hire and a list of key contacts for the team they will work in.

In addition to completing onboarding preparation tasks in Workday, a checklist will be sent to the manager/manager Support with offline tasks to plan and complete in readiness for their new hire’s first day

How do I modify a timesheet? (Professional or Academic)

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0027772

Who Does This Apply To?  

This guide is for use by full time and part time Professional Staff and Casual Academic staff and provides information to modify timesheets in myHRonline. 

How do I request a Reference letter in Workday?

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0033672

The below guide will assist you in obtaining a reference letter in workday. The reference letters that are available to request through Workday are: - 

  • Confirmation of Employment; or a 
  • Statement of Service 

Who is listed as my AP&D supervisor for the confirmation process?

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0018117

If you are an Academic on a continuing appointment and are going through the confirmation process, your annual confirmation and end of confirmation reviews will need to be approved by your AP&D supervisor (who may not be the same as your usual supervisor) and the relevant appointed delegate.

See instructions for finding your listed AP&D supervisor or appointed delegate for your confirmation process.

Proposal to waive probation or confirmation period, or amend standard conditions for Academic Staff.

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0018737

This template should be used when a Hiring Manager is seeking approval to waive an academic staff member’s probationary period or the requirement for the staff member to complete a confirmation period and/or amend or supplement the University’s standard conditions of probation and confirmation (including reducing a period of probation and confirmation.

Please download and complete the below PDF form.

Update my legal name in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0019950

You can update your legal name via the Workday platform.

If you wish to update your preferred name, please follow the steps outlined in the Update my preferred name and salutation in Workday help article.

Changes to legal or preferred names will automatically integrate to other University systems. Evidence will be required for legal name changes, however no evidence is required for change of gender.

Submit a proposal for admission ad eundem gradum

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0018347

Download and complete this form when preparing a proposal for admission ad eundem gradum to a University degree.

Close Positions for hiring in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0019984

Managers and manager supports can initiate the Close Position process on an ad-hoc basis. This can be done on for unfilled positions.

This process permanently makes positions unavailable for hiring. Once the position is closed, the same position cannot be opened again.

What happens if my timesheet is not approved?

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0011878

This article relates to the process in place in the circumstance that a timesheet has not been approved by the nominated timesheet approver. This is NOT the process that is in place if a timesheet has been rejected by the nominated timesheet approver.

If a timesheet has not been approved by the nominated timesheet approver, the Payroll Team is informed, and they will take action to follow up with managers / supervisors in relation to the status of the timesheet. Managers / Supervisors will then act on outstanding tasks to approve the timesheet.

Witness leave

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0011904

If you are required to attend a court or tribunal hearing as a witness you will be regarded as being on duty during your period of absence if:

  • required as a witness for the University;
  • the hearing relates to a University award or agreement; or
  • the hearing relates to proceedings initiated under clause 555(d) in the Enterprise Agreement in relation to your employment.

You are not entitled to any witness fees for these matters.

How do I view my learning history?

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0029495

Use this process to locate the transcript of the courses youhave completed, started but not yet finished and/or not started.

The Learning History table is a transcript of course completion and can be used as evidence in place of a certificate.

If you are missing a course from your transcript, please raise a ticket through Service Now.

Performance Improvement Plan (DVC and SPARCS)

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0018308

Download and complete this document template when preparing an AP&D Performance Improvement Plan.

How do I enroll and launch a digital course?

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0029511

Use this process to complete the enrollment and start a digital course.
 
There are several ways to search for a course:
 
• Browse Topic
• Browse Learning
 
For this example we will search for the course using the Browse Topics method.
 
For additional information on searching for a course refer to the How do I search for a course? help article.

End an additional position/job in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0022220

Managers may need to end a staff member's additional position, without ending their employment with the University. Managers can use Workday to end the additional position, while preserving the primary position.

Act as a Delegate in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0020431

This guide is for use by staff members assigned as a ‘Delegate’ in Workday. It outlines how to act as a Delegate to initiate processes or act as a Delegate to action My Task items.

Prepare a training program (407 Visa only)

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0018300

Download and complete this document template when preparing training program information for the purpose of visa application assessment by the Department of Home Affairs.

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