How do I access Workday Learning?
Use this process to navigate to the learning module in Workday. Within this module you can browse and enroll in courses, drop enrollments, access learning history and create or edit learning paths.
How do I request a Reference letter in Workday?
The below guide will assist you in obtaining a reference letter in workday. The reference letters that are available to request through Workday are: -
- Confirmation of Employment; or a
- Statement of Service
How do Casual staff members apply for Special Leave?
From 1 January 2024, Casual staff members may be eligible to access up to five calendar days paid special leave per calendar year if unable to attend rostered or scheduled work, due to:
- personal ill-health; or
- a member of your immediate family, household or kinship group requires care or support because of a personal illness, injury or an unexpected emergency.
Casual staff can follow the steps outlined below to claim special leave.
Who should I contact if I have a payroll question?
If you have a question that is related to general questions about pay, timesheets, taxation, payslips, leave entitlements and superannuation, send your enquiry through to hr.servicecentre@sydney.edu.au. If the Shared Service Centre is unable to address your enquiry, it will be escalated to the Payroll team to resolve.
How to update late classes in OTA for pre-approved staff allocations
This article provides a step-by-step guide on updating late classes in the Online Teaching Allocation (OTA) system for pre-approved staff allocations, including:
- replacement classes
- new classes
- new week/time in current classes.
Can an approved timesheet be modified?
Once a timesheet has been submitted via myHRonline, it is not possible for this to be modified by the staff member, as this is automatically transferred to the payroll system for processing.
Frequently Asked Questions for EA and myHRonline timesheet training modules
These FAQs have been developed to support the mandatory training for EA and enhanced myHRonline timesheets for most casual professional staff, the people who allocate their work and approve their timesheets.
The training includes awareness of the Enterprise Agreement (EA) and the University's obligations, as well as system demonstrations.
How do I add Delegation of Authority functions to a position?
In accordance with the University of Sydney (Delegations of Authority) Rule 2020, Delegations of Authority are rules that allow the Senate to delegate its functions and activities to: University committees, authorities, officers, employees, consultants, and contractors.
Apply for an internal role
Staff can apply for internally advertised roles from the Workday application.
How do I access my income statement?
You can access your income statement (previously known as payment summary or group certificate) by logging into your myGov account, or calling 13 28 61 to request your income statement.
How do I complete a digital course I have started?
Use this process to find digital courses that you have started and need to relaunch and complete.
This is not applicable to classroom or virtual classroom courses.
You will not have the option to continue with saved learning for a webinar or face to face offering. These are marked complete by a learning administrator.
Information on Health and Safety Representatives
The University has a network of health and safety representatives (HSRs), elected to represent the health and safety interests of their workgroup. Where elected, HSRs are invited to local management meetings to participate and discuss WHS issues with management on behalf of workers and students within their workgroups.
When does the annual salary rate increase come into effect?
Annual salary increases come into effect on the first day of the first full pay period in the new financial year.
How do I arrange for the primary job to change in Workday for a staff member?
As a manager, you can arrange for a staff member’s primary job in Workday to change by following the steps below.
What is the employee Conversion process?
Under the University of Sydney Enterprise Agreement, casual or fixed-term staff may be eligible to apply for conversion to a different type of employment contract under certain circumstances.
Who do I contact about budgets when creating positions?
If you are a manager and would like to create a position within your team, it is important to speak with the appropriate Finance Manager for your area to establish whether there is the budget in place for your organisational unit.
Who do I contact about redundancy payments?
If a staff member's role is being made redundant, whether voluntary or involuntary, a discussion will take place with the relevant HR Partner and an estimate of final payments will be issued.
Job Data Change – Contingent Worker
This guide is for use by Manager or Manager Support, to manage the Job Data Change process for Contingent Workers only. This process is used when the University wants to update the details of a Contingent Worker/Position, and that person should remain in that same Position after the change is made.
What is the University's Emergency Management Plan?
The University’s standard emergency response is behavioural safety; preparing our people to respond independently and in accordance with standard procedures.
Update a staff member's business title
This process is used when the University wants to update a staff member’s business title. This process does not update the Position Title.
Staff and contingent workers do not have access to update their own business title in Workday.
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