How do I manage my research data?
Research data is a valuable resource that needs to be managed optimally to ensure its integrity and security, to realise its collaborative potential, and to meet legislative and policy requirements.
How to approve or reject a billable (RC/PC) project request in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
Criteria for Traditional Publication Types: C1 – Refereed Journal Articles
The Sydney Research Collection (SRC) comprises information on all research published by staff, students, and honorary associates.
For the purposes of this collection the University will apply the ERA definition of Research.
Research is defined as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings.
All research publications that meet the eligibility criteria are collected in IRMA.
The 4 main publication types for traditional research outputs are:
- Books – Authored Research (A1)
- Book Chapters – Commercial Publisher (B1)
- Journal Articles – Refereed, Scholarly Journal (C1)
- Conference Proceedings – Full Paper Refereed (E1)
Process for capturing NTROs in IRMA for new academic staff
This article outlines the standard process for adding prior NTRO publications to IRMA for new academic staff. It covers:
- options for capturing both 'potential ERA-eligible NTROs' as well as 'Academic Profile Online (APO) display only NTROs' in IRMA
- required data and documentation and
- responsibilities between Research Portfolio Data Acquisitions Team and faculty and school research administrators.
CW3 Recorded and Rendered – Digital creative work Non-Traditional Research Outputs (NTROs)
Definition of Recorded and Rendered – Digital creative works; what you need to submit when reporting your Recorded and Rendered – Digital creative work NTROs for the annual Sydney Research Collection and ERA; tips and tools to help you with reporting your research outputs in the form of Recorded and Rendered – Digital creative work.
IRMA-ORCID Integration project - overview
This article provides an overview of the IRMA-ORCID system integration project, and benefits of registering for an ORCID profile.
The University’s Integrated Research Management Application (IRMA) captures publication data, research grants and contracts.
The Research Portfolio and ICT have implemented a system integration between IRMA and ORCID to enable automated updates of research outputs to researcher ORCID profiles.
The project has also incorporated development of BibTex export functionality from IRMA, enabling more streamlined export of publication data not included in the integration.
Project information and support ORCID identifier: Enhancing your global presence
Animal ethics application process
This article provides an overview of the animal ethics application process at the University of Sydney. It includes a step-by-step guide on preparing and completing an application, as well as information on what to expect after submission.
CW5 Research reports for an external body Non-Traditional Research Outputs (NTROs)
Definition of Research report for an external body; what you need to submit when reporting Research report for an external body NTROs for the annual Sydney Research Collection and ERA; tips and tools to help you with reporting your research outputs in the form of a Research report for an external body.
How do I handle research data classified as Highly Protected?
If your research data falls under the “Highly Protected” security classification, there are specific instructions around how it must be handled (collected, transferred, stored, and worked on). Here, we provide a guide for handling Highly Protected research data appropriately.
Submit a collaborative review in myResearch Ethics (committee members)
This guide outlines the process for submitting a collaborative review in myResearch Ethics for an item for a meeting.
In a collaborative review, members assigned a task can post their comments and submit their reviews, and it also allows all other committee members to view and contribute to the posted discussion. For a visual guide, watch our chaptered tutorial video for an overview of how you can complete your assigned tasks in myResearch Ethics.
Disposal of clinical medications
Clinical trial medications should follow their validated disposal process when it is included in one of the clinical trial’s essential documents e.g. protocol, otherwise requests to dispose of drugs can be submitted via the processes outlined below.
Researchers should maintain records that document the system for disposal and the destruction of the product/s.
For items that require a destruction certificate, you must first contact Hazardous Waste support.
Bulk University Health Clinic* medications should be disposed of via the University hazardous waste program (Schedule 2, 3, 4) following this process. For indivdual or a small number of barcoded containers (eg < 10), please contact your local TSS Technical Officer.
If a disposal request involves S4D, S8 or S9 products, please email scheduled.drugs@sydney.edu.au before completing any processes.
*Clinics as per the definition in the Health Clinics and Clinical Services Policy 2020
Managing IRMA Staff Profiles and External Author Identifiers
This article provides advice about managing IRMA Staff Profiles and External Author Identifiers
Assess the use of generative AI: Checklist for Researchers
This work is licensed under CC BY-NC-SA 4.0
Attribution: Shannon Taylor, Research Data Consultant, Research Integrity and Ethics Administration, University of Sydney
Tips for completing a human ethics application
This article provides tips for completing a good human ethics application.
What are some tips for using the eNotebook?
When using the eNotebook, knowing about certain features and practices can enhance your experience and help you manage your research data more easily.
Ordering medicines and drugs for use in University Health Clinics
MyLab is used to purchase and manage medicines and drugs in clinics at the University.
This article provides steps on how to:
- Order medicines and drugs for use in University Health Clinics*
- Check the status of an order
- Transfer barcodes to restricted spaces in MyLab
New users of MyLab need to request access. Guides, contact information and online training can be found on the MyLab Intranet page.
Disposal of unwanted medicines or drugs used in clinics occurs through hazardous waste. Ensure you also dispose of MyLab barcodes for any empty containers to keep your inventory accurate. Refer to the disposal guide for both processes.
For Clinical Governance queries contact ClinGov.Office@sydney.edu.au.
*Clinics as per the definition in the Health Clinics and Clinical Services Policy 2020
Making the most of your Non-Traditional Output (NTRO) research statement
Research content for a Non-Traditional Research Output (NTRO) is often not apparent in the output itself. A Research Statement demonstrates that your NTRO meets both the definition of research and the criteria for the specific type of NTRO. You will need to provide a research statement when reporting most types of NTROs.
Disposal and destruction process for scheduled drugs
This guide outlines the procedures for disposal of empty or partial containers of scheduled drugs used in laboratory or animal based research.
Expired, contaminated or unwanted drugs should be disposed of in a timely manner.
Schedule 4D, Schedule 8 and Schedule 9 drugs have strict requirements for destruction and must be disposed of following the process below.
All drugs, including dilutions and small amounts remaining from procedures, must be disposed of safely and should never be tipped down the sink or thrown into yellow bins.
Clinical trial drugs should follow their validated disposal process when it is included in one of the clinical trial’s essential documents e.g. protocol, otherwise requests to dispose of drugs can be submitted via the Clinical medicine disposal process. Researchers should maintain records that document the system for disposal and the destruction of the product/s.
For any queries in relation to schedule drug processes and procedures, or disposal/destruction advice for other facilities/campuses, please contact: scheduled.drugs@sydney.edu.au
How to check or follow-up on a research request in Service Now
This article outlines how to check and/or follow up on the status of a Research request in the Services Portal.
Please refer to the following articles if you want to learn how to:
- Browse and find research support services on the Services Portal
- Contact the Research Portfolio as an affiliate of the university
Important: We recommend always checking the status of and making updates to existing ticket enquiries through the Services Portal. Sending a new email enquiry to research.support@sydney.edu.au or copying in this address to your email correspondence with other parties will always generate new ticket enquiries in the Services Portal and make it more difficult to locate updates to your case.
Foreign Interference
In this article, you will learn about
- What is Foreign Interference?
- How does it affect universities?
- What can you do if you experience it?
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