Submit a decision in myResearch Ethics (DVC-E endorsements)
This guide explains how to submit a decision in myResearch Ethics for DVC-E endorsements, which are required for ethics applications seeking to use student data.
If you are the nominated DVC-E reviewer/approver, you will receive an email when a decision is assigned to you.
- DVC-E reviewers: a decision is assigned when an ethics application is proposing to use student data. Your decision is to 'Recommend' or 'Not Recommend' access to the student data. This recommendation is sent to the DVC-E approver.
- DVC-E approvers: a decision is assigned once the DVC-E reviewer has made their recommendation. Your decision is to 'Approve' or 'Not Approve' access to the student data.
What is the ERA Definition of Research?
Material submitted to ERA (Excellence in Research for Australia) must meet the definition of research.
Request Animal Welfare Veterinarian pre-review of an ethics application
This article describes how to request pre-review of an animal ethics application by the Animal Welfare Veterinarians at the University of Sydney.
Gen AI resources for research
Generative AI (Gen AI) tools can be valuable assets in research, offering innovative ways to generate, analyse, and visualise information. While Gen AI tools can be useful for many different research purposes, researchers need to carefully consider University policies and manage potential risks of using Gen AI. The following list of resources may help researchers to fulfil their obligations in managing research data appropriately as you explore the use of Gen AI in your research.
Submit a decision in myResearch Ethics (faculty / facility approvers)
This guide explains how faculty and facility approvers can submit a decision in myResearch Ethics.
If you are a nominated approver for ethics applications, you will receive an email when a decision is assigned to you.
- Faculty approvers: a decision is assigned when the Chief Investigator is affiliated with your area. You must approve the application before it can proceed to ethics review. If you are no longer the approver for your area, please contact the Ethics Office.
- Facility approvers: a decision is assigned when a project has indicated the use of your facility. You must approve the application before ethics approval can be granted.
Submit an adverse event in myResearch Ethics
This guide explains how to submit an ethics adverse event report in myResearch Ethics. For a visual guide, watch our tutorial video for an overview of these steps.
Research Funding Approval (RFA) - Faculty and school approver guide
This article provides a detailed guide for faculty and school approvers helping researchers to obtain institutional approval to apply for competitive research grants. It is intended to give faculty and school research delegates a high-level overview of their role in the newly introduced and completely online workflow for the Research Funding Approval (RFA) webform. This replaces the previous requirement for researchers to seek relevant approvals through an Authority to Submit (ATS) PDF form before their grant application can be submitted through the Research Portfolio's Pre-Award and Pipeline team.
Currently, we are trialling this RFA webform application process with the following schemes only:
- ARC Discovery Early Career Researcher Award (DECRA) for fellowships commencing in 2026
- ARC Discovery Projects for funding commencing in 2026
- NHMRC Ideas Grants for funding commencing in 2026
ERA Peer Review Requirements
For the purposes of the Sydney Research Collection and Excellence in Research for Australia (ERA) submission, peer review involves assessment of the entire publication – not an abstract or extract – before publication. This must be done by qualified experts who are independent of the author.
Submit a decision in myResearch Ethics (committee chairs and delegates)
This guide explains how to submit a decision in myResearch Ethics. This guide explains how to submit a decision in myResearch Ethics. Decisions are tasks assigned to committee chairs and delegates and are used in certain workflows instead of a review.
For a visual guide, watch our chaptered tutorial video for an overview of how you can complete your assigned tasks in myResearch Ethics.
- If you’ve been assigned a chair review, refer to ‘Submit a chair review in myResearch Ethics (committee chairs)’ for detailed instructions.
Retention periods for research data
Research data must be retained for a minimum period as set out by the State Records Act (NSW) 1998 General retention and disposal authority: higher and further education and research (GA47).
What is User Access Scheme and how do I apply for it?
The Core Research Facilities’ (CRFs) User Access Scheme provides small grants (up to $5,000) to University of Sydney researchers. This article outlines the purpose of User Access Scheme, its eligibility criteria, application steps and contacts for further information on the scheme.
Research Funding Approval (RFA) – Closing an RFA request in ServiceNow
This article provides a detailed guide for faculty and school research support teams helping researchers and their own teams to close Research Funding Approval (RFA) requests in ServiceNow. This article will explain the reasons why an RFA request may need to be closed, and how each reason can determine the correct method of closure.
Please note that closing an RFA request does not always communicate to the Research Portfolio's Pre-Award submissions team a researcher's intention to withdraw their grant application. The RFA is currently designed to capture institutional approval to apply for competitive research grants only, and researchers will need to speak to the submissions team separately regarding the status of their full grant application.
How can I get access to Research Profiles Management (RPM)?
This article outlines the steps to take in order to gain access to Research Profiles Management (RPM) to update and/or modify a range of information that is listed on Academic Profile Online (APO).
Public availability of Non-traditional research outputs (NTROs)
Non-Traditional Research Outputs (NTROs) that are reported for the annual Sydney Research Collection and periodic ERA submission must have been made available to the public. You need to provide evidence of the year in which your NTRO was published or otherwise made available to the public.
Using IRMA - Searching for records on exhibition title
For certain NTRO sub-categories, it may be useful to utilise the 'exhibition title' search function in the IRMA publication module. This article provides basic instructions as to how to search on 'exhibition title' and instances where this might be useful. This example also utilises the Custom GUI function. Please see the separate knowledge base article for how to create a Custom GUI.
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