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Follow these instructions when you are required to pay the University for the repayment of unused cash advance funds or repayment to the University as an outcome of a review finding.
There are separate instructions if you require guidance on how to repay the University for transactions made on your University Corporate card in error which can be found here: How to make repayment onto your University corporate credit card.
This guide shows you how to search for ethical, sustainable or Indigenous goods or services in the UniBuy catalogue. You can also search for an item in UniBuy Expert. For a broader overview of UniBuy, see What is UniBuy?
As soon as a University corporate card is identified as either lost or stolen, you must inform both the National Australia Bank and the University Travel and Expense team for immediate cancellation.
You can act as a delegate in Concur to perform travel request and expense tasks on behalf of someone else. Tasks include creating and submitting expense reports, and creating and submitting travel requests.
You would use this process if your receipt has different items and you need to split between different expense types.
See below for some solutions to issues regarding Request for Quotations (RFQs) in Ariba.
You would complete this process if you use your personal vehicle for work-related travel and need to claim car mileage in your expenses.
Follow these instructions to add a user to your Ariba Network account.
You can set up a delegate profile for another employee in Concur, so they can perform request and expense tasks in Concur on your behalf. Tasks include creating and editing expense reports.
An Invoice is not required to raise a Purchase Order. In fact, if you have an invoice, but you haven't yet raised the purchase requisition in UniBuy you must contact the UniBuy Desk.
You can include additional approvers in the approval flow if line manager is away on leave or additional approval is required from another area.
You need to complete this process to approve and process any travel requests made by staff for whom you are an approver in Concur. You’ll receive an email from Concur when a travel request needs your approval.
The University has a preferred supplier, CSG, for printer related activities. CSG automatically refills the toner for follow-me-print printers. Almost all University staff should have access to a print device on the follow-me print set-up.
This is a mandatory process you need to do to allocate the expenses to your cost centre.
This article will show you which delegates are required for labour hire at the University. These delegates must be added as additional approvers to purchase requisitions in UniBuy.
Yes you can. See below for instructions.
When a team member for whom you are an approver submits a cash advance request in Concur, you’ll need to review the details and approve or deny the request.
The catalogue to purchase catering for general meetings or corporate events is available under the Catering and Events tile. You can also find it by typing “Catering” in the search bar at the top of UniBuy
HDR students can manage and submit their own claims relating to their scholarship or stipend entitlements by submitting a cash claim in Concur.
Follow this process to request to amend/increase your corporate credit card limit either permanently or temporarily.
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