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The University has a preferred supplier, CSG, for printer related activities. CSG automatically refills the toner for follow-me-print printers. Almost all University staff should have access to a print device on the follow-me print set-up.
Not necessarily. Staff must choose goods and services based on their needs.
While the terms purchase requisition and payment request sound similar, they are two different mechanism for payments to be made at the University. See below for a definition of each.
The Procurement Contracts Assurance dashboard is a suite of reports designed to assist University staff overseeing and managing Procurement contracts that have been put in UniBuy (e.g., a Contract Workspace has been created).
This article outlines the current practices for a full or partial upfront payments of an ad hoc purchase request in UniBuy.
You would use this process if your receipt has different items and you need to split between different expense types.
This is a mandatory process you need to do to allocate the expenses to your cost centre.
Quotation requirements apply to all University purchase except in the case of some preferred suppliers.
The Contract Tiering Tool is a standard tool that assists the user to determine a contract tier. See below for a general overview and for instructional guides.
Follow these instructions to find an RFQ in UniBuy Expert.
Follow these instructions to raise an Approach to Market (ATM request) in UniBuy. An ATM is necessary for purchase above $30K for University staff.
This guide shows you how to search for ethical, sustainable or Indigenous goods or services in the UniBuy catalogue. You can also search for an item in UniBuy Expert. For a broader overview of UniBuy, see What is UniBuy?
Please direct all requests and queries to the Asset Controller listed Financial Control and Treasury (FCT) on the Contact Central Finance staff intranet page.
You can include additional approvers in the approval flow if line manager is away on leave or additional approval is required from another area.
Advance and deposit payments are only performed if the faculty/business confirms via email that the goods/services can only be provided if a deposit or a partial payment is paid to the supplier.
Follow this guide if you have an internal invoice to be paid by a journal transfer.
You need to complete this process once you have finished using your cash advance funds.
Follow these instructions if you need to update the timing of an RFQ
The following article details the steps that will be undertaken by the Procurement Sourcing Lead post contract execution to ensure an appropriate handover of a contract and its supporting documentation to the Contract Manager. The handover applies only when Procurement Services have established the contract on behalf of a PSU/Portfolio/Faculty.
The handover is critical in ensuring a Contract Manager is set-up for success and that the Procurement Sourcing activity can be considered complete.
You need to create a missing receipt affidavit if you don’t have a receipt for any out-of-pocket expense or corporate card transaction.
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