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Once you have receipted your order and the invoice has been processed, payment to the vendor should be automatic. You can verify this payment in UniBuy by following these instructions.
To do the same in Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
You would upload a receipt into Concur through your email to efficiently save a record of your work-related expenses to be reimbursed or to acquit your corporate card transactions.
This article can only be used for transactional sponsorship payments in return for agreed benefits to the University. You can do this by submitting a non-catalogue request.
This is the final stage of the sponsorship process, and should not be undertaken before completing all other steps outlined on the Sponsorship page on the staff intranet.
Student sponsorships: To pay sponsored individuals such as students, please contact your Finance Business Partner.
Refer to this article as a guide to navigating the Procurement Contracts Assurance dashboard. There are also these instructions to access the dashboard.
This article is for users who have had some training in UniBuy and are familiar with the Expert interface and have had some experience creating purchase requisitions.
To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
Follow this guide to check whether your purchase order has been fully paid.
There are also instructions on how to check if a specific invoice has been paid.
Follow these instructions to access your UniBuy request if:
UniBuy brings together products and services from University-approved suppliers into one catalogue. For a broader overview of UniBuy, see What is UniBuy?
This User Guide provides the details on how to accept the request for trading relationship from University of Sydney. This is important step as this enables the University to access your quotations and send purchase orders.
There is also a video walkthrough towards the end of the article.
It is mandatory under University Travel Procedures for an approved Travel Request to be present in Concur for any business related travel.
You can set up a fellow University colleague to be a Travel Arranger on your Concur account which means they will be able to use the ‘Travel’ tab in Concur to independently manage travel bookings on your behalf.
You may need to complete a Performance Management Survey depending on the contract tier and/or as specified if the contract manager has opted for a higher frequency for the performance management Survey e.g., Tier 1 or 2 minimum of bi-annual notification to complete Survey. Tier 3 or 4 minimum of annual notification to complete Survey (sample of email notification to complete the Survey is below).
This article provides guidance on how to complete the survey. For a general overview, see What is a Performance Management Survey?
All suppliers in UniBuy can be found when creating a non-catalogue request. You can also do the same in UniBuy Expert. For a broader overview of UniBuy, see What is UniBuy?
If you need to add a supplier to UniBuy, contact the UniBuy desk.
The UniBuy Desk can assist with advice on the quote process. Call them on 02 9351 2000 [x12000 option 5] or email UniBuy.Desk@sydney.edu.au.
Follow these instructions to access the FCM supported portal which allows you to locate and download copies of tax invoices for any flight bookings you have managed through FCM (University Travel Provider).
This guide shows you how to split accounting so that the cost of the purchase is shared by two responsibility centres in UniBuy Expert.
To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
Purchase requests must be approved before being sent to the supplier. Approvers will be emailed by UniBuy when a request has been submitted for their approval.
You can also do the same in UniBuy Guided Buying. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
You can request to reset your Personal Identification Number (PIN) if you have forgotten or would like to change your PIN number. This number is required to make purchases of goods and services over $100 on behalf of the University when using a corporate card.
This is a fast way to find PRs and POs in UniBuy Expert. For an advanced search of other transaction types such as contracts and suppliers, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
You can include additional approvers if any expense item in your expense report is allocated to multiple centres or requires approval from multiple managers.
While you can add additional approvers, it is not possible to change your original designated approver/line manager in Concur. For guidance on this occurrence please contact the Travel and Expense Help Desk.
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