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You would need to complete this task if:
You need return these funds before you can acquit the cash advance to an expense report in Concur.
The requester will determine which quote will be accepted.
While you can use UniBuy as a self-help portal, the UniBuy Desk can assist you with sourcing goods and services at the University.
Follow the guide for instructions on how to navigate to the following in a Contract Workspace:
A guide to the quotation process is on the staff intranet and is based on the 2019 UniBuy Procurement Procedures. Please note that the following also applies to Labour-Based Services.
Once you have receipted your order and the invoice has been processed, payment to the vendor should be automatic. You can verify this payment in UniBuy by following these instructions.
To learn how to do the same in UniBuy Expert, see this article. For a broader overview of UniBuy, see What is UniBuy?
Follow these instructions if you have encountered issues with approving a Contract Workspace Request Form via email.
Follow these instructions to add a user to your Ariba Network account.
This guide shows you how to search the catalogue in UniBuy Expert. To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy, see What is UniBuy?
Use UniBuy to buy computers and devices through the University by raising a purchase requisition.
Information on devices that you purchase will be input into the Service Now asset management system.
To save time creating multiple purchase requests for the same item, you can copy an existing purchase request to repeat the order.
To learn how to do the same in UniBuy Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
See below for the approval workflow.
See below for the link to access the Procurement Contracts Assurance dashboard.
See below for instructions on how to get to the My Research Funding Portal app in Power BI.
You need to have accurate personal details in Concur to perform travel and expenses tasks. Some details are optional, however others (such as name, phone number, emergency contact, and email) are mandatory in order to save your profile.
The invoice will be accessible when the invoice has been processed in UniBuy.
Listed below are the various ways you can seek advice or get support for anything related to the contract management process.
This guide provides examples for each of the transaction types that a payment request applies to.
See our Guide to submitting payment requests and What is the difference between a purchase requisition and a payment request?
Sometimes an overseas company registered for Australian GST may send a quote or invoice with the Australian GST entered in the VAT field. In this case, their forms (paper or electronic) simply don't have a GST field – and so have no other place to display the tax than the VAT field. To confirm this is Australian GST, follow the instructions below.
For more information on GST at the University see this PDF guide.
See below for information on how to request UniBuy training.
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