What is a line item in UniBuy?
See below for a definition of a line item in UniBuy.
How can I exchange or return goods processed in UniBuy?
This a short guide to exchanging or returning goods processed in UniBuy.
Itemise expense items in a Concur expense report
You would use this process if your receipt has different items and you need to split between different expense types.
How to search by transaction type in UniBuy Expert
For a broader overview of UniBuy Expert, see What is UniBuy Expert?
Approvers (Delegates) required for labour hire / labour-based services
This article will show you which delegates are required for labour hire at the University. These delegates must be added as additional approvers to purchase requisitions in UniBuy.
Report a lost or stolen corporate card
As soon as a University corporate card is identified as either lost or stolen, you must inform both the National Australia Bank and the University Travel and Expense team for immediate cancellation.
How to purchase Outplacement Services from the Unibuy Catalogue
The tile to purchase Outplacement Services is available under the Training and Development tile. You can also find it by typing “Outplacement” in the search bar at the top of UniBuy.
Acquit corporate card transactions to a Concur expense report
This is a mandatory process you need to do to allocate the expenses to your cost centre.
Anti-tampering inspections for PinPads and Kiosks: Instructional Guides
One of the Payment Card Industry Data Security Standard (PCI DSS) compliance requirements for the University is to complete regular anti-tampering inspections of all payment PinPads (PIN Transaction Security Devices) and SydPay Kiosks.
Do the quotation requirements for University purchases always apply?
Quotation requirements apply to all University purchase except in the case of some preferred suppliers.
What happens after the purchase requisition is raised in UniBuy?
After a purchase requisition (PR) is submitted, it will be ready for approval.
See below for a basic flow diagram that takes you through the stages from unsubmitted purchase requisition to the completion of your order in UniBuy.
Ariba Suppliers: How to Revise your RFQ Response in Ariba
Please follow the instructions below if you need to revise your RFQ response at any time before the event closure date.
How to search for an RFQ in UniBuy Expert
Follow these instructions to find an RFQ in UniBuy Expert.
What is the Contract Tiering Tool?
The Contract Tiering Tool is a standard tool that assists the user to determine a contract tier. See below for a general overview and for instructional guides.
How to add shipping/freight to my purchase request in UniBuy
If you receive a quote for an item with the shipping/freight costs included, you must include the cost as a separate item when creating your purchase requisition in UniBuy. Below are three sets of instructions based on when you received the shipping costs:
- You received the shipping cost in the quote. You haven’t created the purchase request in UniBuy yet.
- The shipping cost was unknown when creating the purchase request, but now it is known. The purchase request exists but it either:
- Hasn't been submitted for approval.
- Has been submitted but isn't fully approved.
- The shipping cost was unknown when creating the purchase request, but now you have received the invoice with the shipping cost included. By now the purchase request has been approved.
How to request an increase in corporate card limit
Follow this process to request to amend/increase your corporate credit card limit either permanently or temporarily.
How to find a submitted Contract Workspace Request Form in UniBuy
Follow this guide find a submitted Contract Workspace Request Form in UniBuy.
How to change a purchase order ownership in Unibuy
This knowledge article guides you to complete an e-form that will enable the change of ownership of all purchase requisitions and/or invoice approvals for a specified employee.
- when an employee has left the University
- a change in working area
- a change in role
How to raise an Approach to Market (ATM) request in UniBuy
Follow these instructions to raise an Approach to Market (ATM request) in UniBuy. An ATM is necessary for purchase above $30K for University staff.
How to get a University corporate card
You would use a University corporate card to pay for goods and services that are approved University business expenses.
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