Check the status of your cash advance request in Concur
You can check your cash advance request status to see whether your request has already been issued for bank processing by the Finance team, or if it is still waiting to be actioned.
Manually add a receipt to an expense item
To be reimbursed for work related expenses, you need to add a receipt to expense items. You may need to add a receipt manually if it cannot be automatically matched due to differing transaction details of either the date, expense type or amount, or poor receipt image quality.
COSnet Quick Reference Guide (QRG)
See below for Complete Office Supplies (COS) features available in UniBuy.
How to purchase services from Organisational Development's preferred suppliers within UniBuy
The catalogue to purchase Organisational Development (OD) services is available under the Training & Development tile.
Ariba Suppliers: How to access Ariba for the first time
Follow these instructions to access your Ariba account for the first time.
Where do I get help for Third Party Agreements and Processing
Listed below are the various ways you can seek advice or get support for anything related to Third Party Agreements and Processing.
Upload a receipt into SAP Concur mobile app
You can upload a receipt into the SAP Concur mobile app to efficiently save a record of your work-related expenses to be reimbursed or to acquit your corporate card transactions.
Upload a receipt into Concur
You can use Concur (browser) upload a receipt to provide evidence for all corporate card transactions and cash claims.
How to find the My Org Finances app in Power BI
See below for instructions on how to get to the My Org Finances app in Power BI.
Claim car mileage in Concur
You would claim car mileage when you have used a personal vehicle for work related travel and need to be reimbursed for the expense incurred.
Current procedure replacing Quote Waivers (quick reference guide)
The following is a Quick Reference Guide (QRG) for the procedure that replaces the use of Quote Waivers.
Create a new expense report in Concur
You can create an expense report to acquit all corporate card transactions and to claim out-of-pocket expenses.
To create a new expense report for an approved Concur travel request please follow these instructions.
Can students get access to UniBuy?
Students can get access to UniBuy, however Student UniKeys will not automatically have access to UniBuy or the Staff Intranet.
How to add a new supplier into UniBuy/PeopleSoft
If you cannot find your supplier in UniBuy, it may not exist in the system in which case please follow the instructions below. Onboarding a new supplier must comply with the Supplier and Payment Procedures 2022.
Please note: this will not add the supplier to the UniBuy catalogue.
Ariba Suppliers: How to log in to Ariba
You may need to log in to SAP Ariba to do the following:
- Access your Quotations
- Receive Purchase Orders
- Invoice Purchase Orders
If you are logging in to Ariba for the first time, please see this article.
Rejecting a purchase requisition: best practices in UniBuy
Rejected purchase requisitions can be inconvenient or even upsetting for requesters. Keep the requester in mind when you reject a purchase.
This is a best practices guide and doesn't show you where to go in UniBuy to reject a purchase requisition. See how to approve or reject a purchase requisition for step by step instructions.
There are as many as four best practice steps to reject a purchase requisition.
How to purchase indigenous recruitment services from preferred suppliers within UniBuy
Raising requisitions for indigenous recruitment services can be easily done from within the Indigenous Recruitment tile.
Engaging with these suppliers:
- makes the approval, invoicing, and payment processes easier
- facilitates faster invoice payment for indigenous recruitment suppliers
How to combine an expense transaction with an e-receipt in Concur
Use the following steps when you have a corporate card or Business Travel Account transaction and a matching receipt appearing on separate lines in your Available Expenses.
My Research Funding Portal Quick Reference Guides
See below for links to some useful cheat sheets on navigating the My Research Funding Portal app in Power BI.
To find out more about My Research Funding Portal, please see What is My Research Funding Portal?
How to return unspent funds from a Cash Advance
You would need to complete this task if:
- you were granted a cash advance to cover official University travel or business expenses, and
- you didn’t use all of the funds you applied for and received.
You need return these funds before you can acquit the cash advance to an expense report in Concur.
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