337 results found
Advance and deposit payments are only performed if the faculty/business confirms via email that the goods/services can only be provided if a deposit or a partial payment is paid to the supplier.
All suppliers in UniBuy can be found when creating an ad hoc request. To do the same in Guided Buying, see this article. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
See below for a short summary of the payment process. This article details how a supplier is paid for goods and services through UniBuy. However, if you are paying someone for something other than goods and services, you may need to submit a payment request instead. If in doubt, please contact the UniBuy Desk.
Follow these instructions if you need to update the timing of an RFQ
Follow these instructions to upload additional supporting documentation to a contract workspace in UniBuy. For assistance with the procurement contract management process see this article.
You need to complete this process once you have finished using your cash advance funds.
The following article details the steps that will be undertaken by the Procurement Sourcing Lead post contract execution to ensure an appropriate handover of a contract and its supporting documentation to the Contract Manager. The handover applies only when Procurement Services have established the contract on behalf of a PSU/Portfolio/Faculty.
The handover is critical in ensuring a Contract Manager is set-up for success and that the Procurement Sourcing activity can be considered complete.
If the customer’s details do not exist, you need to create a new customer account.
Follow these instructions buy off a contract in the UniBuy Expert system. You can also do the same in UniBuy Guided Buying. For a broader overview of UniBuy Expert, see What is UniBuy Expert?
You can use this process for allocating the total value of an expense item to multiple responsibility centres and project codes, when the product or service purchased is used for purposes that cover more than one cost centre. Allocating an expense item to the correct cost centres ensures that budgets can be tracked accurately.
Follow these steps if a cardholder moves to another area of the University and needs to retain use of their corporate card.
You need to create a missing receipt affidavit if you don’t have a receipt for any out-of-pocket expense or corporate card transaction.
You will need to have e-receipt activation turned on to be able to receive invoices sent from the University Travel Management Company (TMC) before you make your booking.
Follow the steps below to enable e-receipt activation in your Concur profile settings.
When a team member for whom you are an approver submits a cash advance request in Concur, you’ll need to review the details and approve or deny the request.
An Invoice is not required to raise a Purchase Order. In fact, if you have an invoice, but you haven't yet raised the purchase requisition in UniBuy you must contact the UniBuy Desk.
You need to complete this process to approve and process any travel requests made by staff for whom you are an approver in Concur. You’ll receive an email from Concur when a travel request needs your approval.
A Quote Waiver is no longer required for all areas in the University who are now using UniBuy. The 2019 Procurement Policy and 2019 UniBuy Procurement Procedures are in effect.
Your order must be receipted and the invoice processed in UniBuy before the supplier can be paid. To verify that your invoice has been processed, follow the instructions below.
When you make a taxable purchase of more than $82.50 (including GST) from a supplier registered for GST, you must obtain a tax invoice to claim the GST credit. Please see this ATO webpage on Tax Invoices for detailed guide to what your tax invoice should look like.
You can check your cash advance request status to see whether your request has already been issued for bank processing by the Finance team, or if it is still waiting to be actioned.
Pages: