How to prevent unauthorised Zoom participants and secure your Zoom meeting

This article describes how you can use Zoom safely and securely, and answers common questions on security and privacy.

In summary, follow this advice to ensure your use of Zoom is safe and secure. Where you want to use advanced functionality such as recording there is detailed guidance later in this article.

  • Do not allow the session to be recorded.
  • Do not allow participants to share their screen without permission.
  • Be familiar with how to mute participants and remove them from the session.
  • Be familiar with how to lock the session to prevent disruptive participants from (re)joining.
  • Keep in mind a participant can make a covert recording of the session using screen capture software or a camera.

Sharing SharePoint Content with External Users

Currently the University allows for documents, files, folders, lists, libraries, and complete sites in your SharePoint Online environment to be shared with external users.

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What should I do if I see or experience inappropriate behaviour at work?

This article provides guidance on what to do if you experience inappropriate behaviour at work. Further information is available on the intranet and in the following policies and procedures:

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