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Eligibility for permanent residency - information for supervisors

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0017545

As a Supervisor, you may have staff members who are interested in obtaining permanent residency through the University. To be eligible, staff members must meet certain criteria and obtain approval from their direct Supervisor.

Although the staff member may meet the criteria, the University must endorse the application and can decline to sponsor at their discretion.

The Immigration and Relocation Team does not approve requests for permanent residence. The team’s role is to assess the University’s eligibility to nominate the staff member for a permanent residence visa and provide recommendation to the relevant area in accordance with the legislation and University Policy.

For further information, refer to the University's Visa and Work Rights Policy and information on work rights and visas.

Job Change (Transfer)

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0029550

This guide is for use by Transactional and Client Services (TCS).
 
• This process is used by the University to conduct the following activities:
o Move a person to a different Position
o Managing internal movement of staff between positions (brand new hires have their own process)
o Update a Restricted Field for a given person (C-Level, Business Title, Worker Type, Job Profile, Company, Pay Rate Type), in which case a new / other Position is required with those values and this process (Job Change Transfer) is used to move the person into that new / other Position
• Before a move can start there must be an available Position.
• All movements of Workers within the University must comply with the Enterprise Agreement and/or other University policies, such as the Recruitment and Appointment Policy, Secondment Policy and Workforce Engagements and Payments Policy (for contingent workers).
o A Job Requisition is required to transfer a Worker from one Position to another Position.
o Transaction and Client Services will initiate the Job Change process for movement of a Worker into a new position once the Worker is ready for hire.

How do new staff get access to University systems?

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0017143

Provisioning of staff access to University systems automatically happens once the new staff member has submitted necessary documents to HR.

How do I change my display options in myHRonline?

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0028856

Who does this apply to?

This guide is for use by staff that use myHRonline.

In this guide you will find out how to:
  • Change the display options in myHRonline to work with your display.  

Guide to your profile page in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0019979

This article will help you to navigate through your personal profile page on Workday. Your Profile page displays information about you, including your office location, phone number, and compensation.  

All staff with access to Workday can search for your profile in Workday but the information they see is limited based on their security level in Workday. 

How to interpret the Work Classification and Paycode Guidelines for Casual Academic Staff

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0030987

The Work classification and paycode guidelines for casual academic staff (Paycode guidelines) have been created to support compliant and consistent practice in how the University engages and pays casual academic staff across every faculty and University school.   

The paycode guidelines provide clearer and more detailed information for the classification of casual academic teaching and learning activities in accordance with the Enterprise Agreement.   

They are a supplementary document to the Enterprise Agreement, to provide direction to all staff at the University on how to apply Schedule 1 of the Enterprise Agreement.   

The following step-by-step help article has been created to assist with determining casual academics rates of pay using the paycode guidelines.  

 

Who does this help article apply to?  

  • Heads of School 
  • School Managers
  • Unit of Study Coordinators
  • Administrative staff who support the delivery of Casual Academic Work
  • Other staff who supervise, allocate or coordinate work for Casual Academics  
  • Casual Academic Staff 

 

When should you use the paycode guidelines:  

  • When you need to determine casual academic rates of pay.
  • If a casual academic needs to confirm that the work activity they are performing matches the paycode they have been allocated.  

 

In this help article you will learn how to: 

  • Interpret the Work classification and paycode guidelines for Casual

Meal Allowances

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0011853

Meal allowances

A meal allowance is payable when a staff member takes an unpaid meal break of at least 30 minutes during overtime.

Who this applies to:

· All Professional staff working under Schedule 4 of the Enterprise Agreement (EA)

· All English Language Teachers working under Schedule 5 of EA

· All Farm staff working under Schedule 7 staff of the EA

Matrix: Add and update academic appointments in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0020594

This matrix should be used to support Academic Partners and Transactions & Client Services (TCS) to determine which action should be taken regarding academic appointments.

Academic Affiliates – How to access Workday Learning

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0029571

Use this process to access Workday Learning via Extended Enterprise Learning.

NOTE: You can also access Academic Affiliates Workday Learning from your core Workday page, see the additional information section for instructions.

End Fixed Term Contract in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0019999

The End Fixed Term Contract task is used by the University to end its employment relationship with a fixed term staff. The End Fixed Term Contract Separation should only be used to separate a fixed term staff on the actual “end of fixed term contract”. Managers or manager supports (Security Role) can initiate the End Fixed Term Contract Separation process. TCS may also initiate the End Fixed Term Separation process as a backup.
 

Important Note

Secondments:: Managers do not need to perform any actions in Workday to end a secondment in line with the initial agreed end date. A conversation between the substantive and secondment managers regarding the staff members transitional arrangements back to the substantive role is recommended.

How to apply for Jury Duty or other Community Service Leave in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0011705

This process is to assist you in booking leave for Community Service Leave in Workday, which includes Jury Duty, Defence Leave and Emergency Services Leave. 

Please refer to the Leave Policy 2021 for further details on Community Service leave.   

If you have been summoned to attend court for Jury Duty, you can record this leave in Workday. 

Please note: 

  •  To be entitled to paid leave, you must refund your jury duty fee to the University. If you want to keep your jury duty fee, you will need to apply for leave without pay 

Performance: Manager Dashboard Overview

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0029931

The manager dashboard will populate with data as you and your staff complete Performance and Development. The landing page will provide a high-level overview of your team’s goals, performance reviews and probationary reviews.

Clicking on the hyperlinks will allow you to drill down to more specific data, the data can help you track progress and support you to have structured development conversations with your team.

Learning: Manager Dashboard Overview

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0029461

The manager dashboard will give you a wholistic view of your teams training status and allows you to assign courses. 
 
This help article will give you an overview of the different graphs available to see that data including:
 
• My Teams Upcoming Offerings
• Mandatory Training Assigned
• How to enroll your team in a course
• Learning Training Record Report

Selection committee interview process

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0019967

This guide is for use by the Selection Committee to guide their tasks during the recruitment process.  

The Selection Committee will have visibility over candidates during all stages of the recruitment process. Visibility is particularly important during the Review and Screen stages as this is when the Selection Committee will identify candidates for interview.

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