How to access the Disability Academic Plans Portal on the staff intranet
See below information for instructions on how to access the Disability Academic Plans portal on the staff intranet.
Buying from beginning to end
Follow this guide for an overview of raising purchase orders at the university. Links will take you to additional information on the Staff Intranet and instructional guides in the Services Portal. There is also this high level walkthrough.
Criteria for Traditional Publication Types: E1 – Conference Proceedings
The Sydney Research Collection (SRC) comprises information on all research published by staff, students, and honorary associates.
For the purposes of this collection the University will apply the ERA definition of Research.
Research is defined as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings.
All research publications that meet the eligibility criteria are collected in IRMA.
The 4 main publication types for traditional research outputs are:
- Books – Authored Research (A1)
- Book Chapters – Commercial Publisher (B1)
- Journal Articles – Refereed, Scholarly Journal (C1)
- Conference Proceedings – Full Paper Refereed (E1)
How to report an incident in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
Welcome to the University of Sydney
Welcome to the University of Sydney. Please see the below list of common enquiries for new staff. If you are unsure what access you require, please speak to your supervisor and then refer to the below list, or search the Services Portal.
Managers must seek approval for a child-related program
To run a child-related program you must first seek approval from your Faculty or School General Manager, or Head of Administrative Area by submitting a business case.
Once approved, you will complete the WWC Program Registration form with details of your staff and volunteers engaged in the program so that HR can verify their WWCC clearances.
Refer to the staff intranet for guidance on identifying child-related work or activities. Your staff and volunteer/s must apply to the Office of the Children's Guardian for their working with children check (WWCC) clearance before they commence any child-related work or activities.
Criteria for Traditional Publication Types: B1 – Book Chapters
The Sydney Research Collection (SRC) comprises information on all research published by staff, students, and honorary associates.
For the purposes of this collection the University will apply the ERA definition of Research.
Research is defined as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings.
All research publications that meet the eligibility criteria are collected in IRMA.
The 4 main publication types for traditional research outputs are:
- Books – Authored Research (A1)
- Book Chapters – Commercial Publisher (B1)
- Journal Articles – Refereed, Scholarly Journal (C1)
- Conference Proceedings – Full Paper Refereed (E1)
How to request training on an instrument in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
Criteria for Traditional Publication Types: A1 – Books
The Sydney Research Collection (SRC) comprises information on all research published by staff, students, and honorary associates.
For the purposes of this collection the University will apply the ERA definition of Research.
Research is defined as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings.
All research publications that meet the eligibility criteria are collected in IRMA.
The 4 main publication types for traditional research outputs are:
How to request/start a new project in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
Criteria for Traditional Publication Types: C1 – Refereed Journal Articles
The Sydney Research Collection (SRC) comprises information on all research published by staff, students, and honorary associates.
For the purposes of this collection the University will apply the ERA definition of Research.
Research is defined as the creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings.
All research publications that meet the eligibility criteria are collected in IRMA.
The 4 main publication types for traditional research outputs are:
- Books – Authored Research (A1)
- Book Chapters – Commercial Publisher (B1)
- Journal Articles – Refereed, Scholarly Journal (C1)
- Conference Proceedings – Full Paper Refereed (E1)
How to request a financial account code change for a project in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
How do I submit my timesheet? (casual academic)
This guide is for use by casual academic staff and provides information to submit timesheets for active job holders with one or more active roles within the University.
Who does this apply to?
This guide is for use by casual academic staff.
When do I use this timesheet?
This timesheet is to be completed when claiming payment for hours worked.
How do I complete my timesheet?
Refer to How to use OTA to complete my timesheet (casual academics) for the steps to follow to complete your timesheet ahead of submission.
Who does this not cover?
- Professional fixed term and continuing staff (HEO 1-9) employed under Schedule 4 of the Enterprise Agreement working 35 hours per week using Professional Timesheet (New)
- Casual professionals (HEO 1-9) using Professional Timesheet (New)
Units and hours
Different academic activities like lecturing, tutoring, and marking are paid at different rates and recorded in timesheets in “units”. The rates for these activities are set out in Schedule 1 of the Enterprise Agreement. Some units are for a ‘session’ of work, such as for a standard lecture, which includes 1 hour of delivery and up to 2 hours associated working time. Other units are for 1 hour of delivery, such as for marking.
Further information on the hours included in a “unit” can be found in the Work Classification and Paycode Guide
How do I approve timesheets? (Casual Professional)
Who does this apply to?
This guide is for use by timesheet approvers of Casual Professional staff (HEO 1-9):
- employed under Schedule 4 of the Enterprise Agreement (EA), working 35 hours per week
- employed under Schedule 4 of the EA, working 38 hours per week and
- employed under Schedule 7 of the EA, working 38 hours per week
It provides information to submit timesheets for job holders with one or more active roles within the University.
Who Does This Not Cover?Academic roles, all Shift Workers, those employees with seasonal/annualised flexible work agreements under EA clause 174 (b), Laboratory Animal Services, Vet Hospital and Clinic staff, Centre for Continuing Education, Casual Professional (G35) staff, English Language Teachers and those working under the Live Performance Award.
Your role as an ApproverAs a timesheet approver you will review and approve timesheet submissions in myHRonline. The University is required to maintain accurate records of time worked, and therefore you need to ensure timesheets capture the time worked correctly.
Approvals should be completed within seven days of receiving a notification. If the timesheet has not been approved within the 7-day period, the approval process escalates to HR Payroll. Payroll will contact the approver or approver’s manager to determine the required action.
Read on to find out how to:
- approve a timesheet
- reject a timesheet
- access a wage top-up report
- review timesheet history
- delegate timesheet approval.
Casual Professional staff are paid by the time recorded on their timesheets. The Enterprise Agreement (EA) provides for a minimum engagement of three ho
Services provided by Finance Operations to the University
The following article outlines services provided by the following Finance Operations teams:
- UniBuy Desk
- Accounts Payable
- Travel and Expense
- Accounting and Transactional Support (ATS) team.
All requests are managed via a ServiceNow case.
How to review and confirm financial accounts in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
How to book, cancel or reschedule a booking in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
How to order a service or consumable in SydneyFMS
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
Getting started in SydneyFMS - internal users
SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services.
Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.
Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.
Helpful generative AI links for researchers
Generative AI (Gen AI) tools can be valuable assets in research, offering innovative ways to generate, analyse, and visualise information. While Gen AI tools can be useful for many different research purposes, researchers need to carefully consider University policies and manage potential risks of using Gen AI. The following list of resources may help researchers to fulfil their obligations in managing research data appropriately as you explore the use of Gen AI in your research.
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