How do I create an ad hoc training record?
Use this process if you have completed a course outside of the Workday Learning catalogue and would like to create a record of it against your profile e.g. First aid certificate, project manager training course.
Who do I speak to about misconduct/serious misconduct issues?
If you are a staff member, and have witnessed misconduct or serious misconduct in the workplace, it is recommended that you report this to your manager. This should be documented in an email outlining when and where the misconduct took place, the details of what you witnessed and who was involved.
University guidelines for work allocation and timesheets: supporting information
Supporting information packs are available for the implementation of the University guidelines for work allocation and timesheets - for professional staff. There is a general pack for all staff and a pack outlining responsibilities for leaders in faculties, schools and professional service units.
View my payslips in Workday
Payslips generated after 8 February 2021 are available to access in the Workday platform. If you require a payslip from prior to this date, please request this from the HR Shared Service Centre.
How is access to HR systems monitored?
Access to different systems across the University is dependent on UniKey access. If a staff member is no longer working at the University, the HR system will communicate this information to the ICT system, and access to the UniKey will be terminated, resulting in access to different systems will be stopped.
How do I engage a Casual Professional staff member?
This help article is a collation of articles to assist hiring managers with the initial engagement of Casual Professional staff members.
This is part of the Casual Professional onboarding process. For more information on engaging a Casual staff member, please visit the intranet.
For further information on welcoming a new casual staff member, please visit the Information for Hiring Managers page on the intranet.
When is annual leave loading paid?
An annual leave loading payment is made to all eligible staff (excluding casual staff) in December each year. The annual leave loading payment is also made on the date of any final termination payment.
Change job data in Workday
This process is used when the University wants to update the details of a staff or position, and that person should remain in that same position after the change is made.
What should I do if my contract details are incorrect?
Contract details cannot be changed without legal ramifications except for typing errors, outdated personal details, or the remuneration details are not consistent with the verbal offer.
Contract details can be found in Workday by navigating to your Profile, and selecting the Job tab.
Check my leave balance
You can view your current University leave entitlements, including annual leave and long service leave, via the Workday platform.
How to access the Online Teaching Allocations (OTA) tool
This guide outlines the process for accessing the OTA Tool:
- Directly
- via the OTA Portal
How to set up Timesheet Approval Delegation in myHRonline
Approval Delegation in myHRonline, allows the approval access and the responsibility of a myHRonline Timesheet approver to be delegated to another position or person for a period of time.
Delegation may relate to a specific period of time such as covering a short absence or can be open-ended to cover longer periods.
When a delegation record is entered, any requests that are entered on, or after, the start date of the delegation period will be automatically directed to the designated approver. If pending transactions already exist, they will be updated.
It is important to note that timesheet approvals are no longer escalated to the manager’s manager if it is not approved; therefore, it is imperative to delegate when taking leave.
• Delegate Timesheet Approval
Staff who have Approval access in myHRonline
If you would like to set up Approval Delegation for Boundary Lane Childcare Centre, please refer to the Boundary Lane Childcare Centre – Setting up an Approval Delegation in myHRonline help article.
Can a probation period be approved or ended early?
It is generally not advised that a staff member’s probation period be ended earlier than the specified timeframe, as probation allows for both the staff member and the supervisor to understand the requirements of the role, and for the staff member to demonstrate they can meet those requirements.
What is the Employee Assistance Program (EAP)?
The Employee Assistance Program (EAP) is provided by Benestar. The service offered are professional, confidential counselling, coaching and support which is free for you and your immediate family members.
Professional Development Leave
The University is committed to the development of all staff and provides a range of leave options to assist you in developing your career and managing your work responsibilities.
What is a trial period when I get redeployed?
A staff member may be redeployed to a position with a trial period of up to six months if the selection panel find they could bridge any gap of knowledge or skill with reasonable training or retraining within a trial period. Training plans to support staff bridging any identified gap will be documented at commencement and monitored during the trial period.
Can changes be made to unsubmitted timesheets prior to the deadline?
If a timesheet has been created, and not yet submitted prior to the cut-off time, (12.00pm on the Friday before payday), you are able to make changes to the timesheet prior to submission.
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