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How to approve or reject a billable (RC/PC) project request in SydneyFMS

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0035565

SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services. 

Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.

Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University. 

 

Policy

Cyber Security Policy 2019

https://www.sydney.edu.au/policies/showdoc.aspx?recnum=PDOC2011/141&RendNum=0 - 27 September, 2021

2) The technical standards must be published on the University Intranet.

Work health and safety - Intranet

https://intranet.sydney.edu.au/science/operations/whs.html

Building First Aid Officers and Chief Wardens are listed on the Safety Health and Wellbeing Intranet site. ... or intranet:.

Multi-Factor Authentication - Intranet

https://intranet.sydney.edu.au/services/it-phones/cyber-security/multi-factor-authentication.html

9. Log in to the Intranet  to access content and minimise the number of times you need to authenticate.

Policy

Brand Approval Procedures 2015

https://www.sydney.edu.au/policies/showdoc.aspx?recnum=PDOC2015/392&RendNum=0 - 13 June, 2017

Brand Approval Procedures 2015

Ordering medicines and drugs for use in University Health Clinics

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0028525

MyLab is used to purchase and manage medicines and drugs in clinics at the University.

This article provides steps on how to:

  • Order medicines and drugs for use in University Health Clinics*
  • Check the status of an order
  • Transfer barcodes to restricted spaces in MyLab

New users of MyLab need to request access. Guides, contact information and online training can be found on the MyLab Intranet page.

Disposal of unwanted medicines or drugs used in clinics occurs through hazardous waste. Ensure you also dispose of MyLab barcodes for any empty containers to keep your inventory accurate. Refer to the disposal guide for both processes.

For Clinical Governance queries contact ClinGov.Office@sydney.edu.au.

*Clinics as per the definition in the Health Clinics and Clinical Services Policy 2020

Seasonal break - Intranet

https://intranet.sydney.edu.au/employment/leave/seasonal-break.html

Find dates for the University's seasonal break and concessional leave days.

Sexual misconduct support - Intranet

https://intranet.sydney.edu.au/employment/support/sexual-misconduct-support.html

Sexual misconduct and sexual harassment support. The University is committed to supporting staff affected by sexual misconduct (including sexual assault and sexual harassment) in a compassionate and fair manner, in an environment that acknowledges the vulnerable position of survivors and treats them with respect and dignity. Behaviour that is intimidating, abusive, disrespectful or threatening, including instances of sexual harassment, sexual assault or rape is not acceptable within our

Getting started in SydneyFMS - internal users

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0035568

SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services. 

Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.

Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University. 

Ordering scheduled drugs from MyLab

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0022140

 

For Schedule 2, 3 and 4 drugs, please follow the appropriate guide below. Type In orders for these drugs can be processed at the same time as Type In orders for high risk drugs.

 

High risk scheduled drugs: Schedule 4D, Schedule 8 and Schedule 9, require extra documents and approvals.

For an S4D, S8 or S9 order to be processed the Authority Holder/Responsible Drugs Overseer will need an entry in the High Risk Drug Databank, which provides High Risk Approvers and the MyLab team access to your:

  • NSW Authority to Possess S8 or S9 drugs
  • High Risk and Restricted Chemicals Risk Assessment & Approval (HIRAC) form
  • Safe Work Procedure (SWP)
  • Authorised user list

 

Refer to the scheduled drugs management intranet page for the steps to complete prior to placing an order and links to templates (e.g. HIRAC and SWP) and guides.

Ensure you have organised a drug register, secure storage and a restricted virtual space in MyLab for your high risk items prior to placing any orders. Drugs must be safely transported to their storage location when you collect your order.

Drugs that are acquired for zero cost must be

Faculty of Engineering - Intranet

https://intranet.sydney.edu.au/engineering.html

The local intranet for staff in the Faculty of Engineering

Getting started in SydneyFMS - external users

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0035660

SydneyFMS (Facility Management System) is a new enterprise-wide platform for booking and managing research facilities, equipment and services. 

Researchers will use SydneyFMS to book instruments, digital services and staff engagements at the University's Core Research Facilities and Laboratory Animal Services, as well as research facilities operated by Technical Support Services (TSS), faculties and multi-disciplinary initiatives.

Facilities will transition to SydneyFMS in stages during 2025. Ultimately, SydneyFMS will provide researchers with a single point of visibility and access to facilities across approximately 20 different areas of the University.

Learning and development - Intranet

https://intranet.sydney.edu.au/careers-training/learning-development.html

Learning and development. The University of Sydney is committed to the development of all staff and offers a wide range of learning & development opportunities. These pages contain information relating to the University-wide options available to academic and professional staff, designed to support both your current position and your future career goals and aspirations. The Performance Planning & Development process (AP&D and PP&D) is the University's formal process and is supportive of

How do I approve timesheets? (Shift Workers)

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0028155

Who Does This Apply To?  

This guide is for use by Approvers of Fixed Term and Continuing or Casual staff, who work according to a Shift Roster. 

  • Working a shift roster under Schedule 4 of the Enterprise Agreement (EA) 
  • Vet Staff employed under Schedule 6 of the EA, working 38 hours per week  
Who Does This Not Cover? 

Any staff member who is not employed as a shift worker.  

Your role as an Approver 

As a timesheet approver you will review and approve timesheet submissions in myHRonline. The University is required to maintain accurate records of time worked, and therefore you need to ensure timesheets capture the time worked correctly. You will need to ensure that all overtime has been preapproved in writing by the relevant supervisor and communicated to you (the timesheet approver). The University has an obligation to pay for overtime where a staff member has been required to work it. Overtime payments have financial implications for budgets and grant funding, so should be managed carefully. Approvals should be completed promptly in time for the next pay period deadline. Casuals should not be rostered for less than three hours.    

Paydays and close-off dates 

Please use the link below to find the latest information about pay days and close-off dates.  

Pay days and close-off dates - Intranet - The University of Sydney 

Note: Chrome or Edge are the recommended browsers

Cyber Security - Intranet

https://intranet.sydney.edu.au/services/it-phones/cyber-security.html

Cyber Security. Welcome to the Cyber Security webpage. From here you can access information and services to help protect yourself and the University from cyber security threats. Cyber Security and its importance. The security of the University’s information and systems is fundamental to its ability to deliver a world class educational experience for students and excellence in research. As valued members of the University of Sydney community, we each play a role in improving cyber security.

Welcome to the Psychology intranet - Intranet

https://intranet.sydney.edu.au/science/psychology/psychology-home.html

Links. xlsx). for technical support requests). System logins. Contact. Got a suggestion to improve the intranet? ... If you have feedback about this staff intranet page please contact the site author, Staff Communications, by emailing [email protected].

Applying for Professional Staff Development Funds (PSDF)

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0020504

This knowledge article will help you understand the process of applying for the PSDF. 

 

 Before applying you should:
  1. Create your next step development plan in conjunction with your supervisor.
  2. Confirm that you meet the eligibility criteria specified below: 
    • Your employment classification is HEO1-HEO10 or SPS A or B.
    • The development activity will assist you to reach the next step in your career either imminently or in the future. 
    • The development activity aligns with at least one of the University’s capabilities for professional staff.  

What is UniBuy?

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0013056

UniBuy is the way the University buys goods and services: it provides a user interface for the entire procurement lifecycle from sourcing a supplier, creating and administering contracts, raising requisitions, approving expenditure through to ordering and receipting those goods and services. The centrally managed Procurement Operating Model explains the way that the University procures goods and services using UniBuy.

UniBuy excludes the buying of lab reagents and lab consumables. These will continue to be purchased and managed through current buying processes until MyLab is available.

You can also see the UniBuy support and training pages on the staff intranet.

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