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Welcoming our academic advisors - Intranet

https://intranet.sydney.edu.au/news/all/2025/06/10/welcoming-our-academic-advisors.html

Welcoming our academic advisors. 10 June 2025. Academic advisors and leaders explore what it means to support their colleagues’ career development. The event featured a lively panel conversation between academic leaders. Last month, the University’s growing community of academic advisors gathered to connect, hear from academic leaders, and explore their role in building a supportive academic culture. The event featured Professor Annamarie Jagose, Senior Deputy Vice-Chancellor and Provost,

MFA OKTA - Download Okta Verify for Android (China)

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0020223

This guide will assist you through the process of downloading the Okta Verify app for Multifactor Authentication (MFA) in China where Google Play is unavailable. It can also be used for phones, such as Huawei, which do not have access to Google Play. 

In case your smartphone cannot support either Okta Verify or Google Authenticator, an alternative primary authenticator, a YubiKey, may be provided by the University. YubiKeys can be requested by contacting the Shared Service Centre on 02 9351 2000 or +61 2 8627 1444 (outside Australia) and select ICT and then Okta Multi-Factor Authentication from the options to reach the dedicated MFA support queue.

For more information and help with MFA, visit the staff intranet or Current Students website.

More detail about the personal information collected by the University is available on the MFA privacy collection notice.

Schedule 4: Working hours and related matters for professional staff - Intranet

https://intranet.sydney.edu.au/employment/enterprise-agreement/ea-schedules/schedule-4.html

Schedule 4: Working hours and related matters for professional staff. APPLICATION. This Schedule applies to Professional staff employed in the classifications in Schedule 2 with the exception that for staff employed in the University’s Centre for English Teaching, Veterinary Clinics and Farms, the arrangements specified in Schedules 5, 6 and 7 prevail over this Schedule to the extent of any inconsistency. Day Work and Shift Work. Staff to whom this Schedule applies will be employed as either

Log into Concur (for HDR students)

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0019476

Follow the instructions below if you need to access Concur for travel bookings and expense reimbursement.

How do I create a Job Family Job Alert in Workday?   

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0028183

Job architecture is a structured taxonomy used to group similar roles together and operationalise the Career and Capability Framework- Professional.   

The purpose of the Job Architecture allows staff to explore different roles across the University that are similar in nature. For example, you might refer to Job Architecture to identify opportunities across the University that require capabilities you have proficiency in.   

Please refer to the Job Architecture for Professional Staff located on the intranet for the detailed professional staff job architecture.    

The instructions below explain how you can create a Job Alert for specific Job Families through Workday so that you are notified if a position within your chosen field is advertised. 

Career and Capability Framework - Intranet

https://intranet.sydney.edu.au/careers-training/career-development/career-capability-framework.html

For more information, please refer to the intranet page on job design and hiring.

Teaching resources - Intranet

https://intranet.sydney.edu.au/teaching-support/teaching-resources.html

The University offers a range of online resources, professional development opportunities and a fellowship program to support teaching and learning.

Manager Guide to Probation for Professional Staff in Workday

https://sydneyuni.service-now.com/sm?id=kb_article_view&sysparm_article=KB0030729

This guide is to assist Managers through the Probation process in Workday. Probation is an opportunity to clarify expectations for the new staff member of the role in the first months in the organisation and to discuss areas for development. For Professional Staff, probation is generally set for a period of six months but can vary depending on the individual situation.

Workday is the tool that is used to record probation goals and outcomes, however the key to a successful outcome in Probation is ongoing conversation between you and your staff member. Regular check-ins on progress are essential.

The Probation process below applies to Professional Fixed Term and Continuing staff members.

This help article provides steps on how to:

  • Provide feedback to the staff member throughout the probation process.
  • Record the probation outcome in the Workday system.

If you are planning on extending the probation period for a staff member, please ensure you:

  • Contact HR Partnering for advice and support
  • Meet with your staff member to advise them of the extension to the probation period after you have confirmed this with HR Partnering.

Important Note: If you do not enter a probation outcome into Workday and your staff member’s end of probation date passes, your staff member will be deemed to have passed probation.

For more information on the duration of probation, extending the probation period, and circumstances around unsuccessful probation, please refer to Part C of the Enterprise Agreement.

How to make a sponsorship payment with UniBuy

https://sydneyuni.service-now.com/sm?id=kb_article_view_sec&sysparm_article=KB0019599

This article can only be used for transactional sponsorship payments in return for agreed benefits to the University. You can do this by submitting a non-catalogue request.

This is the final stage of the sponsorship process, and should not be undertaken before completing all other steps outlined on the Sponsorship page on the staff intranet.

Student sponsorships: To pay sponsored individuals such as students, please contact your Finance Business Partner.

Health support - Intranet

https://intranet.sydney.edu.au/services/safety-wellbeing/health-support.html

More information on leave provisions available for staff at the University is available on the intranet. ... Learn more by visting the Counselling, coaching and support intranet page.

Biological safety - Intranet

https://intranet.sydney.edu.au/services/safety-wellbeing/standards-guidelines/biological-safety.html

Safety guidelines for working with biological material including microorganisms and decontamination.

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