Guidelines on attribution of generative AI use for research students
This work is licensed under CC BY-NC-SA 4.0
Attribution: Shannon Taylor, Research Data Consultant, Research Integrity and Ethics Administration, University of Sydney
The Office of Clinical Education Support (OCES) works with academic and professional staff in 13 disciplines, spread across 7 faculties to support almost 7,000 students to help them meet the necessary compliance for placements. The OCES is responsible for relationship management including Student Placement Agreements (SPAs), Student Verification and ClinConnect coordination. The OCES is also required to provide ongoing policy, planning and strategic support in terms of student capability and compliance for placements.
Email
[email protected]
Location
K06 - 1-3 Ross Street The University of Sydney NSW 2006 Australia (K06)
Phone
+61 1800 SYD UNI (1800 793 864) (in Australia) +61 2 8627 1444 (outside Australia)
Location
A27 - Edward Ford Building The University of Sydney NSW 2006 Australia (A27)
Website
sydney.edu.au/medicine
Details about my PhD topic are here https://www.sydney.edu.au/science/about/our-people/research-students/vivienne-reiner-544.html. I also work part-time on the Open Analysis to Address Slavery in Supply chains (OAASIS) project. Details about the project are here https://www.sydney.edu.au/science/our-research/research-areas/physics/big-data-combatting-modern-slavery.html
Email
[email protected]
Phone
Location
Integrated Sustainability Analysis (ISA) Room 408, A28 Physics Building Camperdown (Integrated)
How do I submit my timesheet? (Casual Professional Staff)
Who does this apply to?
This guide is for use by Casual Professional staff:
- employed under Schedule 4 of the Enterprise Agreement (EA), working 35 hours per week.
- employed under Schedule 4 of the EA, working 38 hours per week
- employed under Schedule 7 of the EA, working 38 hours per week.
It provides information to submit timesheets for job holders with one or more active roles within the University.
When do I use this timesheet?This timesheet is to be completed when claiming all hours worked.
You can complete your timesheet via MyHROnline following the instructions below.
Who does this not cover?Academic roles, fixed term and continuing professional staff, all Shift Workers, those employees with seasonal/annualised flexible work agreements under EA clause 174 (b), Laboratory Animal Services, Vet Hospital and Clinic staff, Centre for Continuing Education, Casual Professional (G35) staff, English Language Teachers and those working under the Live Performance Award.
Note: Chrome or Edge are the recommended browsers to use while accessing myHRonline.
All timesheets must be submitted AND approved by midday on Friday, the week prior to the pay run.
The University of Sydney's key point of contact for the Higher Education Participation and Partnerships Program (HEPPP), Social Inclusion and Widening Participation, Wingara-Mura pre-tertiary Strategy.
Email
[email protected]
Location
G02 - Jane Foss Russell Building The University of Sydney NSW 2006 Australia (G02)
How do I submit my timesheet? (casual academic)
This guide is for use by casual academic staff and provides information to submit timesheets for active job holders with one or more active roles within the University.
Who does this apply to?
This guide is for use by casual academic staff.
When do I use this timesheet?
This timesheet is to be completed when claiming payment for hours worked.
How do I complete my timesheet?
Refer to How to use OTA to complete my timesheet (casual academics) for the steps to follow to complete your timesheet ahead of submission.
Who does this not cover?
- Professional fixed term and continuing staff (HEO 1-9) employed under Schedule 4 of the Enterprise Agreement working 35 hours per week using Professional Timesheet (New)
- Casual professionals (HEO 1-9) using Professional Timesheet (New)
Units and hours
Different academic activities like lecturing, tutoring, and marking are paid at different rates and recorded in timesheets in “units”. The rates for these activities are set out in Schedule 1 of the Enterprise Agreement. Some units are for a ‘session’ of work, such as for a standard lecture, which includes 1 hour of delivery and up to 2 hours associated working time. Other units are for 1 hour of delivery, such as for marking.
Further information on the hours included in a “unit” can be found in the Work Classification and Paycode Guide
A Guide to the Affiliate Management Dashboard
The below guide is a guide to progress applications received for Affiliates for the University of Sydney. This system is used for:-
- Domestic Honorary Titles
- Domestic Research Affiliates
- Domestic Adjunct Titles
- Domestic Clinical Titles
- Domestic Conjoint Titles
- Domestic Visiting Titles
- Domestic Research Administrators
The below affiliation types are not currently processed using the Affiliate Management System.
International Affiliates: For International Affiliates, please refer to the Overseas Affiliates and International Visitors section of the University Affiliates site.
Professor Emeria or Emeritus: For Professor Emerita or Emeritus which is an affiliation granted with no end date should be processed using the Honorary Title Nomination and Appointment form.
HDR Supervisors: Please contact hdrac.ops@sydney.edu.au to be directed to the appropriate contact within your desired Faculty / School for further assistance on the affiliation process.
Volunteers: For volunteers, please refer to the Volunteer with Us university website for more information.
Contractors: In the case that you have a contractor that has not been set up in through the Workday system, and access to University systems and buildings is required, please apply for a UniKey to be set up using the
The COVID-19 email address is monitored 24/7. We're committed to supporting our students, staff and community members through this difficult time. We will continue to update you as we adapt to life and study during the COVID-19 pandemic. Please continue to consult NSW Health information for the latest health advice.
Email
[email protected]
Location
The University of Sydney NSW 2006 Australia (The)
Website
www.sydney.edu.au/covid-19/
Fixed-Term Reason Checklist
Starting 1 November 2025, additional legislative restrictions apply to Fixed-Term employment. Staff are still required to be employed in accordance with one of the categories contained at clause 38 of the University of Sydney Enterprise Agreement 2023-2026. Valid exceptions are outlined in the table below, including details on any limitations applicable under the Enterprise Agreement and legislation. Additional information may be required to ensure compliance.
Failure to comply with the legislation (Fair Work Legislation Amendment (Secure Jobs, Better Pay) Act 2022 (Cth) will result in the end date of the contract being invalid, meaning the staff member being transitioned to a continuing employee status. This will mean employees will become permanent employees and may have additional entitlements to unfair dismissal protections, notice periods and redundancy pay.
Civil penalties apply for breaching the new legislative restrictions.
Opening Hrs: Mon - Fri: 6.30am - 10.00pm Sat: 8.00am - 5.00pm Closed Sunday Provide for students predominantly women to participate in sport and recreation through the provision of facilities, courses and personnel.
Email
[email protected]
Phone
+61 2 9351 8111 General Enquiries +61 2 9351 4964 Director of Rugby +61 2 9351 8115 Ledge Climbing Centre +61 2 9351 8118 Sports Clinic +61 2 9660 5513 Ralph's Cafe
Location
A30 - The Arena Sports Centre The University of Sydney NSW 2006 Australia (A30)
SydneyFMS glossary
A guide to the key common terminologies and definitions for users of the SydneyFMS platform.
NOTE: Separate system learning guides are available for Facility Administrators, contact support.fms@sydney.edu.au for more information.
Create job requisition for new positions in Workday (Retired Process)
The following help article outlines the retired process for the original Job Requisition process. From the 26 March 2024, enhancements have been made to this process. Please refer to the help article, Create job requisition for new positions in Workday to complete the enhanced requisition process.
Create Job Requisition is a process on the Workday platform that allows you to create a new position and request that it be filled.
This process could be used to create:
- a vacant position for recruitment;
- a new position to engage a contingent worker; or
- a new position to backfill a staff member on secondment while their substantive position is frozen.
The Careers Centre and the Careers Resource Centre is open from 9am to 5pm, Monday to Friday all year, except for Public Holidays and the University closing period.
Email
[email protected]
Location
G02 - Jane Foss Russell Building The University of Sydney NSW 2006 Australia (G02)
Website
sydney.edu.au/careers/about/
Work allocation and timesheet guidelines: Frequently Asked Questions (FAQs)
These FAQs have been developed to support the introduction of University guidelines for work allocation and timesheets, following the employee payments review.
Digital Travel Diary FAQs
See below for a list of FAQs for the Digital Travel Diary.
If you cannot find the answer to your question here, please contact the T&E Helpdesk via the Shared Service Centre (Finance).
What is a Research Data Management Plan (RDMP)?
A Research Data Management Plan (RDMP) is a document in which a researcher outlines how their research data is to be managed both during a project and after it is completed.
Work Allocation and Timesheet Guidelines - Casual professional staff including casual shift workers
For casual professional staff, including casual shift workers.
To increase awareness of the EA requirements around engaging and paying casual professional staff, the following business rules are summarised here for managers (including staff allocating work to casual employees and approving timesheets) and casual professional staff (including casual shift workers).
Please review and action these rules, noting that the vast majority of casual professional employment falls within the 3-hour minimum engagement requirements. EA compliance is a University-wide requirement. We all need to work together to implement consistent and effective controls to ensure we meet our obligations.
Organising Graduation Ceremonies GFP Events - You can view and buy photographs as well as order frames and plaques from GFP EVENTS both before the ceremony and on the day. https://shop.gfpgraduations.com.au/pages/the-university-of-sydney
Email
[email protected]
Phone
+61 1800 SYD UNI (1800 793 864) (in Australia) +61 2 8627 1444 (outside Australia) +61 1300 360 445 - GFP Events
Location
G02 - Jane Foss Russell Building The University of Sydney NSW 2006 Australia (G02)
Pages: